Rad AI is hiring an Executive Assistant

Rad AI is looking for an Executive Assistant to provide high-level support to 2-3 members of our executive team. In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency in our remote-first environment.

What You'll Do

• Build trusted partnerships with the leaders you support, their direct reports, and other key stakeholders.
• Maintain confidentiality while handling sensitive information and acting with discretion.
• Proactively and accurately manage heavy calendars, protecting executive focus time and minimizing scheduling conflicts.
• Manage meeting requests by gathering key details and providing necessary context and pre-reads.
• Plan and execute events and offsites for executives, leadership teams, or company-wide initiatives.
• Deliver engaging, high-impact experiences aligned with the company’s roadmap and values while being a good steward of the budget.
• Provide day-to-day admin support including inbox management, expense tracking, travel arrangements, and document management.
• Assist in coordination across departments, driving communication and follow-up on key strategic initiatives.
• Work on special projects as assigned by executive leaders.
• Help develop effective operational processes and documentation when needed.

What We're Looking For

• 5+ years' experience providing administrative support in a corporate setting.
• 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level or above).
• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives.
• Demonstrated proficiency with remote collaboration tools.
• Experience handling confidential information with discretion and maintaining professional standards.
• Strong written and verbal communication skills, with examples of cross-functional collaboration.
• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment.
• Experience with expense tracking, travel arrangements, and document management.
• Ability to support East-coast based executive schedules.

Nice to Have

• Prior experience working within a technology startup or high-growth company.
• Proven history of organizing and executing large-scale offsites and events for executive audiences.
• Documented success in leading project management and improvement initiatives.
• Passion for building and contributing to team culture.
• Previous experience with tools including Slack, Google Workspace, Zoom, and Ramp.

Technical Stack

• Slack
• Google Workspace
• Zoom
• Ramp

Team & Environment

You will support 2-3 members of our executive team and collaborate closely with leaders across the company.

Benefits & Compensation

• Comprehensive Medical, Dental, Vision & Life insurance.
• HSA (with employer match), FSA, & DCFSA.
• 401(k).
• 11 Paid Company Holidays.
• Location Flexibility (Remote-first company!).
• Flexible PTO policy.
• Annual company-wide offsite.
• Periodic team offsites.
• Annual equipment stipend.

Work Mode

This is a remote position.

At Rad AI, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.