Enavate is hiring an Executive Assistant to provide dedicated operational support to an Executive Leader within our Ukraine team. In this remote role, you will act as a force multiplier, ensuring the executive’s priorities are met through proactive calendar management, meticulous coordination, and seamless execution of daily tasks.
What You'll Do
- Proactively manage and update the executive’s calendar, ensuring all priorities, deadlines, and commitments are met.
- Take accurate minutes of meetings, summarize key points, and track follow-up actions.
- Coordinate events, projects, and activities, ensuring smooth execution and timely delivery.
- Conduct research, compile data, and prepare clear reports and documents to support decision-making.
- Support the executive with a wide range of daily tasks and responsibilities with discretion.
- Organize travel arrangements and provide ongoing logistical support.
- Prepare presentations, reports, and communication materials for internal and external use.
- Compile agendas, briefing materials, and supporting documents for meetings.
- Plan and structure the executive’s working week to maximize efficiency and focus.
- Suggest and implement improvements to workflows and processes where needed.
- Work effectively with native English speakers and senior stakeholders on a daily basis.
What We're Looking For
- Fluent in written and spoken English.
- 2+ years of organizational and time management experience in a similar role.
- Strong administrative and coordination skills.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Flexible availability to work across multiple time zones.
- Skilled at prioritizing tasks and maintaining focus under pressure.
- Capable of handling confidential or sensitive matters with discretion and professionalism.
- Confident, proactive, and able to work independently with minimal supervision.
- Collaborative team player with the ability to learn quickly.
- Bachelor’s or Master’s degree.
Technical Stack
- MS Office Suite: Word, Excel, PowerPoint, Outlook
Team & Environment
You will be part of the Enavate team in Ukraine, providing direct support to an Executive Leader. Our culture is dynamic and collaborative, built on our core values of Team Members, Innovation, Results, and Integrity, with a focus on transforming businesses and making a real impact.
Benefits & Compensation
- Competitive health insurance, wellness programs, and mental health resources.
- Flexible working hours and, where applicable, remote work options.
- Access to training programs, workshops, and reimbursement for certifications and courses.
- Unlimited paid time off (PTO) covering vacation, sick leave, holidays, and personal days.
- Employee recognition programs.
Work Mode
This is a remote position, open to candidates based in Ukraine.
Enavate is an Equal Opportunity employer. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic.
