Trivium Group is looking for an Executive Assistant to support a fast-moving e-commerce founder. This hybrid EA and project management role is designed to reduce cognitive load, maintain organization, and drive accountability across business operations and personal productivity.
What You'll Do
- Manage calendar, appointments, travel, and scheduling.
- Coordinate personal errands, purchases, and lifestyle logistics when needed.
- Build structured schedules around events, conferences, and travel commitments.
- Act as a trusted right hand to reduce cognitive load for the founder.
- Join internal meetings, capture action items, and ensure follow-through.
- Track tasks across teams and proactively follow up on deadlines.
- Maintain structured reporting and centralized information flow.
- Bring clarity and organization across communications and workflows.
- Assist with budgeting, operational planning, and market research.
- Support e-commerce operations when needed (orders, customer flow, execution tasks).
- Coordinate with team members across departments to drive progress.
- Ensure documentation, reports, and updates are clear, concise, and actionable.
- Manage executive inbox and prioritize communications.
- Draft responses and ensure follow-up on key threads.
- Maintain structured tracking of invoices, confirmations, and business correspondence.
What We're Looking For
- 2–3+ years supporting founders, executives, or leadership teams.
- Proven project coordination or operations experience.
- Strong exposure to remote team environments.
- Exceptionally organized and detail-oriented.
- Proactive, self-directed, and fast-learning.
- Calm under pressure and solution-focused.
- Strong communicator with high emotional intelligence.
- Methodical thinker who brings clarity to complex workflows.
- Tech-savvy and comfortable navigating digital systems.
- Energized, execution-driven, and adaptable.
- Naturally takes ownership, creates structure, and anticipates needs without being prompted.
Nice to Have
- Experience in e-commerce, Amazon, agencies, or digital-first businesses.
- Education in marketing, project management, operations, or related fields.
Technical Stack
- Notion
- Slack
Team & Environment
You will be supporting an e-commerce founder and coordinating across departments, reporting directly to E-commerce Founder (Adam Kuklovsky). The culture is a deep-work focused environment with structured communication, a preference for clear updates, and minimal noise.
Benefits & Compensation
- Compensation: $40,000 – $60,000 USD annually
- 14 days paid leave
- 6 paid sick days
- Access to premium internal training & operational courses
Work Mode
This is a fully remote position. High autonomy and independence are expected.
Trivium Group is an equal opportunity employer.
