Mortenson is looking for an Executive Assistant to provide professional, high-quality administrative support to our Operating Group Leadership. You will be responsible for ensuring the smooth operation of executive functions through proactive coordination and detailed organization.
What You'll Do
- Coordinate and schedule meetings, including room, equipment, catering, and participant details
- Organize and manage calendars for group leaders
- Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
- Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
- Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
- Proactively order and manage technology items and office supplies; maintain printers and reconcile reports
- Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons; organize contract files
- Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing; coordinate and provide reports on team member training
- Provide reception desk backup and build relationships across diverse backgrounds
- Improve administrative processes and workflows to increase efficiency
What We're Looking For
- Associate or bachelor's degree in Business Administration or equivalent experience
- Minimum four years of administrative experience, with at least one year of executive administrative support
- Ability to maintain a high level of confidentiality and discretion
- Detail-oriented with the ability to organize and manage multiple projects
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Adaptive, effective communication and active listening skills
- Self-driven with a problem-solving mindset
- Positive and professional attitude with strong customer service skills
Nice to Have
- Construction-related business experience
Technical Stack
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
Team & Environment
You will be supporting Operating Group Leadership directly.
Benefits & Compensation
- Salary: $80,100 - $108,100
- Medical and prescription drug plans that include no additional cost vision coverage
- Dental plan
- 401k retirement plan with a generous Mortenson match
- Paid time off, holidays, and other paid leaves
- Employer-paid Life, AD&D, and disability insurance
- No-Cost mental health tool and concierge with extensive work-life resources
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
Work Mode
This is an onsite position based at the Nashville Office.
Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
