Children's Minnesota is seeking an Executive Assistant to provide high-level administrative support and serve as a key liaison. This role primarily supports the SVP and Chief Development Officer and the Foundation Board, playing a crucial part in the daily operations of the organization.
What You'll Do
- Screen calls and respond to or route routine inquiries from internal or external sources
- Greet and direct visitors
- Maintain and schedule executive appointment calendars
- Make domestic and international travel arrangements
- Handle various forms of mail (i.e., paper, email, overnight express)
- Order office supplies and furnishings
- Arrange for equipment repairs
- Maintain filing systems and/or computerized record keeping systems and databases
- Complete standardized forms
- Create and prepare presentations for internal and/or external meetings
- Create and maintain org charts and department contact lists
- Handle all confidential correspondence and inter-department communications
- Attend meetings and take minutes
- Compose correspondence on behalf of the executive leader(s)
- Provide on-boarding support for new hires and internal transfers, as needed
- Manage and coordinate department policies and oversee the policy review process
- Perform other duties, as assigned
What We're Looking For
- High school degree or GED
- Five-year experience in a general office setting
Nice to Have
- One-year experience supporting an executive level leader
- Experience in a healthcare or hospital setting
Technical Stack
- MS Office Suite applications
Team & Environment
You will provide direct support to the SVP and Chief Development Officer and the Foundation Board.
Benefits & Compensation
- Medical, dental, vision, retirement, and other fringe benefits
- Shift differentials or premium pay for positions requiring night, weekend or on-call work
- Market competitive range based on salary survey benchmark data
Work Mode
This is a hybrid position based in Minneapolis.
Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected by law.
