Keller Executive Search is looking for an Efficient Office Coordinator to manage office operations and coordinate logistics, supporting seamless recruitment processes within our global executive search firm. This role is perfect for a proactive organizer who thrives in a dynamic, results-oriented environment.
What You'll Do
- Oversee daily office operations, including supplies, vendor management, and facility maintenance.
- Coordinate scheduling for team meetings, interviews, and office events.
- Handle incoming communications, routing calls, emails, and inquiries efficiently.
- Maintain organized records, databases, and filing systems for operational efficiency.
- Assist with onboarding new hires, preparing materials, and coordinating training.
- Support administrative tasks like expense tracking and report compilation.
- Facilitate virtual and in-person collaborations with global teams and clients.
What We're Looking For
- Experience as an Office Coordinator, Administrator, or similar support role.
- Familiarity with office software like Microsoft Office and collaboration tools.
- Strong organizational skills with the ability to juggle multiple priorities.
- Excellent communication and interpersonal skills.
- Ability to manage confidential information responsibly.
- Detail-oriented with a problem-solving aptitude.
- Team player who thrives independently when needed.
- Flexible in adapting to evolving office needs.
Technical Stack
- Microsoft Office
- Slack
- Zoom
Team & Environment
You will join a flat management structure with direct access to decision-makers as part of a friendly, collaborative U.S.-based team.
Benefits & Compensation
- Annual salary range of 103,000–126,000 CAD.
- Comprehensive health insurance (medical, dental, and vision).
- Paid Time Off (PTO) including vacation, holidays, and personal days.
- Paid Sick Leave.
- Significant opportunities for professional growth, skill development, and career advancement.
- Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
Work Mode
This is a fully remote position open to candidates located in Canada.
Keller Executive Search is an Equal Opportunity Employer providing consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.
