Vanderbilt University is hiring a Development Coordinator to provide essential operational and logistical support for the growing Vanderbilt San Francisco Development Team. This role within the Development and Alumni Relations (DAR) department is crucial for ensuring smooth operations and supporting fundraising efforts for the new San Francisco campus.
What You'll Do
- Provide operational and logistical support for team communications, events, travel, donor events, meeting preparations, data reporting, and other activities.
- Manage daily office operations, budgetary and personnel activities, and coordinate donor communication.
- Maintain an in-depth understanding of financial and procurement policies; record and submit all checks/cash received; research and resolve budget discrepancies.
- Assist with internal and external event activities, including organizing meetings, managing vendor relationships, and coordinating logistics.
- Coordinate research on prospects and donors, summarize findings, and prepare event and meeting briefings.
- Create activity reports in the database for constituent communications.
- Assist with logistics and planning for alumni programs and other events.
- Prioritize and manage multiple projects simultaneously, ensuring timely completion.
- Provide high-level, direct support for the team including calendaring, expense reporting, procurement, budget management, and ad hoc projects.
- Organize, attend, and participate in meetings regarding team functions and prospect reviews; assist with scheduling and maintain travel plans.
- Maintain thorough knowledge of the fundraising database and other systems to update data and report progress.
- Generate team reports from the donor database such as weekly gift reports, activity reports, and campaign reports.
- Provide support for Vanderbilt San Francisco donor events including meetings, workspace access, and logistical support.
- Work collaboratively with DAR support services, Human Resources, and other development teams on training, onboarding, and professional development.
- Compose and maintain procedure and process documents for database and business processes.
- Provide follow-up from donor visits including sending mailings, packages, and materials.
- Provide customer service and administrative support to prospects, donors, faculty, and staff.
- Manage office files and organization of team supplies.
- Collaborate with and support team members on special projects and initiatives.
- Maintain an in-depth understanding of university policies and procedures.
- Review, analyze, and research trends and recommend strategies for continuous improvement.
- Establish regular communication flow with internal and external key stakeholders.
- Perform other duties as assigned.
What We're Looking For
- Associate’s degree, or the equivalent
Technical Stack
- VandyQuest (Vanderbilt’s Salesforce-based donor/prospect database)
Team & Environment
You will work with the Vanderbilt San Francisco Development Team within the Development and Alumni Relations (DAR) department, reporting to the Executive Director of Development for the San Francisco campus.
Work Mode
This position operates on a hybrid work model and is located in the San Francisco Bay Area.
