Responsibilities
- Develop and maintain the master campaign plan, timeline, and milestones.
- Track progress toward goals and ensure timely completion of tasks by staff, board members, and campaign volunteers.
- Coordinate campaign committee meetings, including scheduling, agenda preparation, materials, and follow-up.
- Maintain a centralized system for campaign documentation, reports, and communications.
- Serve as the primary liaison between staff, board members, campaign counsel, and other partners.
- Support the CEO, Senior Director of Development, Directors, and board leadership with preparation for donor meetings, briefings, and campaign updates.
- Ensure campaign volunteers and committee have the tools, information, and support needed to be successful.
- Work with the development team to track campaign commitments, pledges, and progress using the CRM.
- Prepare regular campaign dashboards, reports, and presentations for internal and external stakeholders.
- Maintain accurate and confidential campaign records.
- Analyze campaign data to identify trends and inform strategy.
- Use AI tools to enhance insights, accuracy, and reporting efficiency.
- Support development and execution of prospective strategies, including identification, qualification, and cultivation planning.
- Conduct prospect research to inform engagement approaches and donor priorities.
- Partner with development staff to track prospect activity, next steps, and pipeline movement.
- Prepare prospect briefings, profiles, and strategy materials for leadership and volunteers.
- Support the development and execution of donor stewardship strategies to strengthen long-term engagement.
- Prepare timely acknowledgments, impact updates, and personalized donor communications.
- Track and manage stewardship activities to ensure consistent and meaningful donor follow-up.
- Collaborate with internal teams to develop reports, stories, and materials that demonstrate campaign impact.
- Coordinate the development of campaign collateral, case statements, presentations, and donor materials.
- Ensure consistent messaging and branding across all campaign-related communications.
- Support the creation of talking points, briefing documents, and follow-up materials for leadership and volunteers.
- Assist with planning and executing campaign-related events, tours, materials/proposals and small-group gatherings.
- Manage logistics, guest lists, and follow-up communications.
Requirements
- Highly organized and proactive project manager.
- Experience in managing complex, high-stakes campaigns or large-scale initiatives.
- Proven ability to coordinate across staff, board members, volunteers, and external partners.
- Strong project management skills with ability to develop and maintain campaign plans, timelines, and milestones.
- Experience preparing agendas, materials, and follow-up for meetings and committees.
- Proficiency with CRM systems for tracking commitments, pledges, and campaign progress.
- Ability to prepare dashboards, reports, and presentations for stakeholders.
- Experience maintaining accurate and confidential records.
- Ability to analyze data to inform strategy and identify trends.
- Experience using AI tools to enhance reporting and insights.
- Experience supporting prospect research and engagement planning.
- Ability to prepare briefings, profiles, and strategy materials for leadership and volunteers.
- Experience supporting donor stewardship strategies and follow-up.
- Strong written and verbal communication skills.
- Ability to coordinate development of campaign materials including case statements and presentations.
- Experience managing logistics for events and small-group gatherings.
Nice to Have
- Experience in a mission-driven or nonprofit environment.
Work Arrangement
Remote (City/Region)
Team
Structure: Cross-functional team including staff, board members, campaign volunteers, and external partners.
Additional Information
- Occasional evening or weekend work is required as a condition of employment.
