Gilead Sciences, Inc. is seeking a Business Unit Coordinator for our HIV division. Reporting to the Senior Business Unit Director, HIV, you will be accountable for a diverse range of planned and ad-hoc tasks and projects, with a focus on value-add project-based activity across the entire unit.
What You'll Do
- Manage OPEX across the HIV Business Unit, working closely with functional leaders and finance to ensure alignment with budget.
- Handle financial requirements including accruals, invoices, supplier setup, and purchase order management.
- Support team members with troubleshooting for financial tasks as required.
- Facilitate weekly WIP meetings, capture actions, and follow up on accountability.
- Oversee contract management aligned with Gilead processes and systems.
- Coordinate large directorate events, including training and team building, managing budgets, sourcing locations, liaising with vendors, and planning activities.
- Work with HR, IT, and L&D to ensure successful onboarding of new team members, arranging IT equipment, orientation meetings, and new hire materials.
- Maintain and share the HIV Business Unit meetings and events calendar.
- Identify potential issues and opportunities, working with leadership to resolve them.
- Collaborate with the leadership team to continuously improve processes, including budget planning, best practice sharing, onboarding, and systems training.
- Share best practices and explore efficiencies within the broader affiliate.
- Understand and adhere to business conduct and industry regulatory requirements.
What We're Looking For
- Specific, working knowledge of processes related to budget tracking, invoicing, purchase orders, contract administration, and vendor relations.
- Ability to apply logic and problem-solving skills under pressure.
- Adaptability to change and ability to work both independently and as part of a team.
- Solid organizational skills and excellent written and oral communication.
- Strong attention to detail and high-level customer service skills.
- A positive attitude, resourcefulness, and a professional demeanor representing Gilead's core values.
- Ability to work independently with infrequent review.
- Basic PC skills (Windows, Excel, Word, PowerPoint).
- Experience with electronic document management systems.
Nice to Have
- Bachelor’s Degree in Business, Science, or Finance.
- Project Management and/or Process Improvement qualifications.
- Experience within the pharmaceutical industry.
- Working knowledge of pharmaceutical/biotech operations, preferably in a commercial capacity.
Technical Stack
- Windows
- Excel
- Word
- PowerPoint
- Electronic document management systems
Team & Environment
You will be a key member of the HIV Business Unit, reporting directly to the Senior Business Unit Director, HIV. You will collaborate closely with functional leaders, finance, HR, IT, and the broader business unit team.
Gilead Sciences fosters a culture built on integrity, teamwork, excellence, accountability, and inclusion. We are committed to encouraging diversity and creating an environment where every employee can contribute to their fullest potential.
