EngFlow Inc. is hiring a Business Administrative Assistant to provide critical support to our leadership team and ensure the smooth operation of our growing Colombian entity. This role is central to our organization's efficiency, requiring a highly organized and proactive professional who can manage a wide range of administrative, accounting, and coordination tasks.
What You'll Do
- Manage calendars for executives, including the CTO/SAS Entity Head, schedule meetings, and coordinate appointments.
- Provide overall support to the leadership team on an as-needed basis.
- Prepare and organize documents, reports, and presentations.
- Handle select executive-level correspondence.
- Make travel arrangements and manage itineraries for executives and larger team initiatives.
- Assist in preparing meeting agendas, taking minutes, and following up on action items.
- Handle confidential information with utmost discretion.
- Perform general administrative tasks such as filing, data entry, and record keeping for various project and function areas, especially for the SAS entity.
- Act as a liaison between executives and other team members.
- Partner frequently and effectively with our accountants and legal counterparts in Colombia.
- Manage and approve expenses for the organization.
- Support priority projects and initiatives.
What We're Looking For
- Proven experience as an executive assistant or similar role supporting executives.
- Exceptional organizational, budgeting, and time management skills.
- Excellent written and verbal communication skills in English.
- Previous experience working in a fast-paced, high-tech environment.
- Proficient in Google Suite and Microsoft Office Suite.
- Strong attention to detail and problem-solving abilities.
- Ability to handle multiple tasks and prioritize effectively.
- Ability to maintain confidentiality and exercise good judgment.
- Flexibility and adaptability to changing priorities.
- Professional and friendly demeanor.
- Willingness to work across time zones.
- A can-do and helpful attitude.
Nice to Have
- Previous experience in a global company.
Technical Stack
- Google Suite
- Microsoft Office Suite
Team & Environment
You will support the leadership team and the growing needs of our startup’s Colombian entity, reporting directly to the CTO/SAS Entity Head.
Work Mode
This is a local-country position based in Colombia.
EngFlow Inc. is an equal opportunity employer.
