Uptalent.io is hiring a Bookkeeper and Administrative Coordinator (Remote, Part-Time)

Uptalent.io is hiring a remote, part-time Bookkeeper and Administrative Coordinator to join our team. In this role, you'll be a central support function, ensuring smooth financial operations and administrative processes for a company that connects Latin American talent with US businesses.

What You'll Do

• Track income, expenses, and categorize transactions in Google Sheets or accounting software.
• Prepare and send client invoices, follow up on late payments, and manage client subscriptions in Stripe.
• Process contractor payments using platforms like Wise or Payoneer.
• Calculate credits, adjustments, and prorated payments as needed.
• Reconcile accounts and generate basic financial reports for management review.
• Monitor overdue accounts and communicate with clients to clarify billing issues.
• Assist with budgeting and tracking vendor or project costs.
• Collect and organize contractor documents and maintain accurate records in spreadsheets and CRM.
• Welcome new contractors and ensure their payment accounts are ready before their first payment.
• Support offboarding by confirming final payments and communicating transitions.
• Help organize monthly reporting and keep digital filing systems for receipts and invoices up to date.

What We're Looking For

• A minimum of 2 years of experience in bookkeeping, accounting, or administrative support.
• Strong command of Google Sheets, including basic formulas and filters.
• Familiarity with tools like Slack, Stripe, Gmail, and Excel.
• Excellent written and spoken English.
• Strong attention to detail, high accuracy, and excellent organizational skills.
• Comfort handling financial data with confidentiality and discretion.
• A proactive, organized person who enjoys creating and improving processes.
• Comfortable speaking with clients and contractors and willing to make follow-up calls.
• Based in Latin America and available at least 2 hours per day during Eastern Time.
• A people-oriented personality who enjoys solving problems and improving systems.
• A desire to grow with Uptalent and increase responsibilities over time.
• A laptop or desktop computer with reliable internet and a quiet working environment for calls.
• Familiarity with basic remote work tools and practices.

Nice to Have

• Experience with QuickBooks, Xero, or similar accounting tools is highly preferred.
• Familiarity with Grammarly or similar tools for clear communication.
• Experience working with US-based companies.

Technical Stack

• Google Sheets, QuickBooks, Xero, Slack, Stripe, Gmail, Excel, Grammarly, Wise, Payoneer

Benefits & Compensation

• Flexible hours and remote work from anywhere in Latin America.
• A friendly and supportive team that values your contributions.
• The opportunity to work closely with professionals across Latin America and the US.
• A role where your work directly impacts business operations.
• Opportunities for growth and expanded responsibilities.

Work Mode

This is a part-time, fully remote position open to candidates based in Latin America.

Uptalent.io is a people-first company that values clear communication, initiative, and teamwork.