A Billing and Financial Assistant is needed to support the Finance Manager and Billing Coordinator at Brown Gren Abraham & McCracken, LLC in Denver, Colorado. This role involves managing daily bookkeeping, billing, and trust accounting tasks while ensuring compliance with legal and firm standards.
What You'll Do
- Record daily financial transactions, including deposits, payments, and journal entries.
- Reconcile bank, credit card, and client trust accounts monthly.
- Organize and code vendor invoices; prepare batches for approval.
- Maintain general ledger and trust account records.
- Prepare financial reports, spreadsheets, and audit documentation.
- Process medical invoice payments via Bill.com.
- Post client payments promptly to ensure up-to-date accounts receivable.
- Generate draft invoices (pre-bills) for attorney review and track approvals.
- Post client payments promptly and monitor outstanding balances.
- Maintain billing system data, including client/matter details and rates.
- Enter billing adjustments, write-offs, and corrections.
- Assist with invoice appeals and monthly accrual reports.
- Onboard new employees into billing platforms.
- Open new files and run conflict checks.
- Download and manage incoming ShareFile data.
- Maintain closed file checklist with paralegals.
- Download medical records and distribute incoming faxes.
- Automate billing software tasks.
- Serve as a backup to the Finance Manager by depositing incoming payments and processing reimbursements as directed.
What We're Looking For
- Detail-oriented
- Organized
- Maintains strict confidentiality
Technical Stack
- Bill.com
- ShareFile
Team & Environment
You will report to the Finance Manager and Billing Coordinator. The firm is committed to giving teams an amazing experience and values employees feeling valued, inspired, and part of something greater.
Work Mode
This is a local position based in Denver, Colorado. Candidates must be able to work on-site.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
