HeadQuarters is looking for an Assistant to the CEO to provide foundational, day-to-day administrative support. You will ensure the CEO’s schedule and time are managed effectively, allowing them to focus on high-impact work.
What You'll Do
- Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
- Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
- Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
- Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
- Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
- Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
- Arrange travel and accommodations as needed.
- Prepare basic documents, presentations, and reports.
- Perform other core administrative and support duties as required.
What We're Looking For
- Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally.
- High level of organization and reliability; able to provide consistent, dependable support.
- Clear communicator with a professional and respectful demeanor.
- Motivated to work remotely for a US-based company and support a CEO directly.
- Interest in building a long-term foundation in an Executive / Personal Assistant role.
- Looking for a stable, focused position and willing to learn and master core executive support tasks.
Nice to Have
- Prior experience in an assistant role is not obligatory, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage.
Benefits & Compensation
- Fully remote performance.
- Performance-based salary increase opportunities.
- Opportunities for professional growth within the cannabis industry.
- A collaborative and supportive team culture.
- An international working environment with global exposure.
Work Mode
This is a fully remote position with a global work mode.
HeadQuarters is an equal opportunity employer.
