HeadQuarters is looking for an Assistant to the CEO to provide foundational, day-to-day administrative support. You will ensure the CEO’s schedule and time are managed effectively, allowing them to focus on high-impact work.

What You'll Do

Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
Arrange travel and accommodations as needed.
Prepare basic documents, presentations, and reports.
Perform other core administrative and support duties as required.

What We're Looking For

Strong English proficiency (written and spoken), with the ability to communicate clearly and professionally.
High level of organization and reliability; able to provide consistent, dependable support.
Clear communicator with a professional and respectful demeanor.
Motivated to work remotely for a US-based company and support a CEO directly.
Interest in building a long-term foundation in an Executive / Personal Assistant role.
Looking for a stable, focused position and willing to learn and master core executive support tasks.

Nice to Have

Prior experience in an assistant role is not obligatory, however, experience in roles that involved strong organization, coordination, and attention to detail will be considered an advantage.