About the Role
This position provides administrative and project support for architectural teams, handling calendars, correspondence, and documentation while ensuring timely follow-up on deliverables.
Responsibilities
- Manage and update project schedules and deadlines
- Coordinate communication between team members and clients
- Prepare and format architectural documents and presentations
- Maintain digital filing systems for project records
- Schedule and log meetings, calls, and site visits
- Track project milestones and deliverables
- Assist in preparing proposals and client submissions
- Handle incoming and outgoing correspondence
- Organize travel arrangements for team members
- Support team with data entry and record keeping
- Format reports and design documentation
- Monitor email inboxes and respond to routine inquiries
- Assist with onboarding new project team members
- Maintain confidentiality of sensitive project details
- Coordinate software and tool access for staff
- Track invoice submissions and payment statuses
- Update shared calendars with team availability
- Prepare agendas for recurring team meetings
- Follow up on action items from project discussions
- Assist in compiling project status summaries
- Support architects with research on materials and regulations
- Organize digital assets for easy retrieval
- Ensure version control for design documents
- Provide backup support during team absences
- Assist with post-project evaluations and feedback collection
Compensation
Competitive hourly rate with performance-based adjustments
Work Arrangement
Fully remote with flexible scheduling within core hours
Team
Part of a distributed team supporting multiple architectural projects
Technology Requirements
- Must have a reliable computer with webcam and microphone
- Stable broadband internet connection with minimum 10 Mbps download speed
- Up-to-date operating system and web browser
- Access to cloud-based collaboration platforms
Work Hours
- Core availability required between 9 AM and 3 PM in applicant's local time zone
- Flexible scheduling outside core hours based on project demands
- Occasional evening or weekend availability may be needed for client meetings
Not available
