Hunt St is looking for a Virtual Assistant/Executive Assistant to the CEO to support and elevate the CEO's productivity and vision. Starting as a highly capable Personal Assistant/Virtual Assistant, the role will evolve into a senior Executive Assistant position with the potential to lead future offshore staff, manage clients, and shape projects from concept to completion. This is a remote role for someone who is exceptionally organised, proactive, and thrives in a fast-moving, creative environment.
What You'll Do
- Manage the CEO’s calendar, inbox, and communications with precision and confidentiality.
- Schedule meetings, calls, and appointments, ensuring the CEO’s time is protected and prioritised.
- Prepare documents, meeting agendas, briefing notes, and action item summaries.
- Anticipate the CEO’s needs and take initiative to streamline tasks and reduce admin workload.
- Support the CEO across day-to-day operational, strategic, and creative initiatives.
- Prepare client proposals, sales documents, and presentations with accuracy and polish.
- Enter client and project data into internal systems and keep records up to date.
- Create and process quotes, and transition approved projects into production workflows.
- Prepare clear and concise briefs for the production team, ensuring creative alignment.
- Coordinate timelines and tasks across teams to meet deadlines and ensure consistent progress.
- Take ownership of client projects and guide them through the production process with professionalism.
- Build strong, trusted relationships with clients through clear and timely communication.
- As the business grows, step into a leadership role by guiding new offshore staff and contributing to team management.
- Represent the company’s standards of quality, creativity, and client care in all communications.
- Contribute ideas, concepts, and feedback on creative projects.
- Help shape the direction and aesthetic of campaigns and content.
- Participate in brainstorming, ideation, and storyboarding processes to elevate creative outcomes.
- Maintain hyper-organisation of digital files, records, project trackers, and schedules.
- Engage with social media platforms to help amplify project reach and support audience growth.
- Assist with content coordination, posting schedules, and brand storytelling when required.
What We're Looking For
- At least 3 years of experience in executive assistance.
- Meticulously organised with the ability to handle fast-moving priorities.
- Strong written and verbal communication skills in English.
- Discreet, professional, and capable of handling sensitive information.
- Confident managing multiple projects and deadlines independently.
- Excellent problem solver with initiative, foresight, and follow-through.
- A keen eye for detail and a creative mindset.
- Passionate about growing within a values-driven, creative company.
- Open to continuous learning and excited to embrace new challenges.
Nice to Have
- Experience with Canva or basic visual design tools.
Technical Stack
- Microsoft Excel
- Microsoft PowerPoint
- Google Workspace (Docs, Sheets, Gmail, Calendar)
Team & Environment
You'll work closely with the CEO across all areas of the business, reporting directly to them.
Benefits & Compensation
- Compensation: $1800 AUD Monthly.
Work Mode
This is a fully remote position based in the Philippines, operating within a global team context.
Hunt St is an equal opportunity employer.
