The New Jersey Courts is hiring an Administrative Specialist to provide administrative support within the Human Resources Division of the Essex Vicinage. Under general direction, you will handle a variety of HR functions in a fast-paced environment, including recruitment, payroll, benefits, leave administration, and employee relations.
What You'll Do
- Cross train HR staff and provide recommendations to HR manager and supervisor.
- Interpret union contracts, Judiciary policies and procedures and communicate this information to employees, customers, and other team members.
- Participate in HR weekly staff meetings.
- Conduct new employee orientation sessions.
- Assist the division by facilitating the recruitment process through NeoGov for designated recruitment, including creating job postings, qualifying resumes, and scheduling interviews.
- Ensure all recruitment tasks are monitored and performed timely and efficiently.
- Assist with benefits and leave related matters, including conducting benefit orientations, handling leave request meetings with employees; reviewing and making recommendations on FMLA/FLA, donated leave requests, and worker's compensation claims.
- Process benefit pre-payments for employees on a leave absence. Authorize FMLA and leave requests in eCATS and process PMIS transactions for leaves.
- Process and monitor all employee relations matters.
- Schedule discipline hearings and prepare discovery information for management and the Hearing Officer.
- Process regular and supplemental payroll on a weekly basis, track employee timesheets in eCATS, generate timesheet reports in business objects, communicate with management, Judges, and staff who are not in compliance with deadlines; calculate and review the salary increase spreadsheets; and prepare and process all PMIS and JHRIS transactions.
- Perform other related duties as required.
What We're Looking For
- Graduation from an accredited college or university with a Bachelor’s Degree.
- Three years of professional experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action.
- Regular and predictable physical presence at the worksite is an essential function of this position.
Technical Stack
- NeoGov
- eCATS
- PMIS
- JHRIS
- Business Objects
Team & Environment
You will report to the Human Resources Division Manager and the Assistant Human Resources Division Manager.
Benefits & Compensation
- Salary: Schedule A: $59,661.54 to $96,767.80. Schedule B: $59,661.54 to $91,929.42.
- The Judiciary operates with the highest standards of independence, integrity, fairness, and quality service.
- We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement.
- The Judiciary offers a strong opportunity for growth.
Work Mode
This is a hybrid position based at the Essex Vicinage in New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
