The Administrative Assistant will provide essential administrative and file management support to the legal team at Clyde & Co, ensuring smooth operations and excellent client service. This role involves close collaboration with fee earners, Practice Assistants, and Legal Support Assistants in a hybrid working environment based in Glasgow.
What You'll Do
- Maintain client data in Interaction
- Assist with engagement letters
- Support audit responses
- Conduct client research
- Manage file opening and closing
- Organise documents
- Ensure compliance with naming conventions
- Support internal and external events
- Book travel
- Coordinate materials
- Assist with billing
- Process expenses
- Process invoices via Chrome River
- Prepare court bundles
- Upload data to client portals
- Ensure accuracy of client and internal data
- Liaise with team members to meet deadlines
- Provide updates to team members
What We're Looking For
- Strong organisational skills
- Attention to detail
- Excellent communication skills
- Client service focus
- Proactive attitude
- Adaptability
- Team player mindset
- Intermediate Microsoft Office skills
- Experience with document or case management systems
Nice to Have
- Previous office-based administration experience
Technical Stack
- Interaction
- Chrome River
- Microsoft Office
Team & Environment
- 5,500 people worldwide, including 500 partners, 2,400 lawyers, and 3,200 legal professionals
- Global legal team with presence in nearly 70 offices and associated offices
- Reports to Fee earners, Practice Assistants, and Legal Support Assistants
Benefits & Compensation
- Modern, flexible working – minimum of 2 days each week from the office, 3 days from home
- Life assurance from day one
- Season ticket loans
- Lifestyle discounts
- Annual Wellbeing Day each year
- 24/7 Employee Assistance Programme
- Healthcare
- Retirement planning
- Wellbeing initiatives
- Structured learning and development programs
- Secondment opportunities
- Internal mobility across global offices
- Inclusive, supportive culture
- Pro bono work opportunities
- Volunteering and charitable partnerships
Work Mode
- Hybrid working model
- Based in Glasgow
- Minimum of 2 days per week in the office, 3 days remote
Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. We welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
