The University of Pittsburgh School of Nursing is hiring an Administrative Assistant to provide front desk and clerical support at the department level. You will serve as a key point of contact, assist department leadership, and contribute to a well-organized and professional environment for students, faculty, and staff.
What You'll Do
- Assist department leadership and provide clerical support to faculty, including data entry, filing, copying, scanning, organizing, and test preparation.
- Process travel and business expenses by completing expense reports, assist with travel arrangements, and process Purchase Orders and Invoices.
- Greet and direct visitors, monitor visitor access, answer and route calls, and provide a professional first impression of the department.
- Ensure cleanliness and upkeep of department common areas, receive and disseminate mail, and prepare shipments.
- Collaborate with team members to ensure smooth operations and assist users with faxes, scans, and copies.
- Distribute regular and special department communications, schedule and coordinate meetings and events, and maintain department calendars.
- Monitor and manage inventory of all office supplies, process requisitions, place orders with approved vendors, and ensure timely delivery.
- Maintain records of orders, reconcile deliveries, and stock and organize supply rooms, kitchen areas, and other common areas.
What We're Looking For
- Excellent time management and organizational skills.
- Strong verbal and written communication skills.
- Strong customer service skills and a positive, professional demeanor.
- Proficiency in the Microsoft Office Suite.
- Attention to detail, flexibility, and problem-solving skills.
- Ability to work both independently and as part of a team.
Technical Stack
- Microsoft Office Suite
Team & Environment
You will support the School of Nursing at the department level, contributing to the smooth functioning of the department's administrative operations.
Work Mode
This is an onsite position.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
