Punahou School is hiring an Administrative Assistant for the Academy division. In this role, you will provide administrative support to department management and staff, serving as a key resource for staff, students, parents, and visitors.

What You'll Do

Track faculty attendance and schedule substitute teachers.
Collect required documentation including lesson plans and class rosters.
Secure substitute teachers and provide them with reporting instructions, plans, and rosters.
Assist in the distribution and collection of classroom keys.
Provide backup coverage for the Study Hall Monitor, supervising students and proctoring tests.
Provide backup coverage for the Attendance Coordinator by maintaining attendance records, schedules, and files.
Research discrepancies in attendance information to ensure accuracy.
Assist with obtaining attendance records for student entry and exit from campus during school hours.
Work closely with Deans to record, monitor, resolve discrepancies, and clear demerits.
Complete general clerical duties including managing paperwork, handling divisional mail, data entry, word processing, making copies, ordering supplies, and scheduling equipment repairs.
Communicate frequently, effectively, and professionally with parents, guardians, faculty, administrators, students, and staff.

What We're Looking For

A Bachelor’s Degree or equivalent combination of education, experience, and training.
Two (2) years of administrative experience.
Proficiency with Microsoft Office Suite, Google Suite, Webex, and Microsoft Teams.
Working knowledge of relational databases and student information systems.
Flexible thinking and strong problem-solving skills.
Excellent written and verbal communication skills.
Ability to work well under pressure and meet scheduled deadlines.
Excellent organizational and anticipatory thinking skills, detail-oriented, and accurate.
Ability to effectively handle multiple, simultaneous, and diverse tasks, and prioritize a heavy workload.
Demonstrates the highest integrity and work ethic.