Punahou School is hiring an Administrative Assistant for the Academy division. In this role, you will provide administrative support to department management and staff, serving as a key resource for staff, students, parents, and visitors.
What You'll Do
- Track faculty attendance and schedule substitute teachers.
- Collect required documentation including lesson plans and class rosters.
- Secure substitute teachers and provide them with reporting instructions, plans, and rosters.
- Assist in the distribution and collection of classroom keys.
- Provide backup coverage for the Study Hall Monitor, supervising students and proctoring tests.
- Provide backup coverage for the Attendance Coordinator by maintaining attendance records, schedules, and files.
- Research discrepancies in attendance information to ensure accuracy.
- Assist with obtaining attendance records for student entry and exit from campus during school hours.
- Work closely with Deans to record, monitor, resolve discrepancies, and clear demerits.
- Complete general clerical duties including managing paperwork, handling divisional mail, data entry, word processing, making copies, ordering supplies, and scheduling equipment repairs.
- Communicate frequently, effectively, and professionally with parents, guardians, faculty, administrators, students, and staff.
What We're Looking For
- A Bachelor’s Degree or equivalent combination of education, experience, and training.
- Two (2) years of administrative experience.
- Proficiency with Microsoft Office Suite, Google Suite, Webex, and Microsoft Teams.
- Working knowledge of relational databases and student information systems.
- Flexible thinking and strong problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to work well under pressure and meet scheduled deadlines.
- Excellent organizational and anticipatory thinking skills, detail-oriented, and accurate.
- Ability to effectively handle multiple, simultaneous, and diverse tasks, and prioritize a heavy workload.
- Demonstrates the highest integrity and work ethic.
Nice to Have
- Experience working in a school environment.
Technical Stack
- Microsoft Office Suite
- Google Suite
- Webex
- Microsoft Teams
- Relational Databases
- Student Information Systems
Team & Environment
You will provide administrative support to department management and staff in the Academy.
Work Mode
This is an onsite position.
