St Vincent’s Health Australia is looking for an Administration Assistant to join our team. This role is central to facilitating the day-to-day operations of our Partner Provider Initiative (PPI), working closely with the Manager, Access & Linkage Coordinator, and clinicians. You will contribute directly to implementing, coordinating, and monitoring service databases, reporting tools, and client registration processes.
What You'll Do
- Provide administrative support for client registration and data entry into appropriate databases.
- Compile and coordinate reports for the HC central coordinating body, DoAM, and the Hospital as required.
- Utilise and contribute to the maintenance of databases associated with the PPI program.
- Participate in the quality improvement program operating within the PPI.
- Ensure that key performance indicators and legislative, statistical, and documentation requirements are adhered to.
What We're Looking For
- Knowledge and experience with Excel, Access databases, RedCap, and client management systems.
- Well-developed interpersonal and communication skills.
- Proven ability to work with minimal supervision and to determine workload priorities to meet deadlines.
- Experience in maintaining office systems.
- Experience working with medical records, or the ability to learn within a reasonable timeframe.
- Extensive knowledge of the Microsoft Office package for advanced administrative and keyboard support.
- Familiarity with online survey programs such as Survey Monkey.
- A current National criminal history check, or willingness to obtain one.
- Relevant secretarial and administrative experience, preferably in a health, university, or educational setting.
Technical Stack
- Excel, Access databases, RedCap
- Microsoft Office package
- Survey Monkey
Team & Environment
You will work collaboratively with the Manager, Access & Linkage Coordinator, the Partner Provider team, and clinicians to support program operations.
Benefits & Compensation
- Compensation: YC89 ($72,269 per annum pro rata).
- Excellent benefits including salary packaging to increase your take-home pay.
- Friendly and supportive team environment with a focus on wellbeing initiatives.
- Confidential, solutions-focused employee counselling.
- A healthy work/life balance is encouraged.
- Ability to join Fitness Passport for access to numerous fitness facilities.
- Discounts always available through our Foundation.
- Regular opportunities for professional development to help you reach your career goals.
- A culture of continuous improvement.
Work Mode
This is an onsite position located in Melbourne.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and diversity reflects the community we serve.
