Pavago is hiring an Admin & Marketing Coordinator - Real Estate

Virtual Assistant – Commercial Real Estate Operations & MarketingFull-Time | Remote | Eastern Time Hours

About the Role

Pavago's client—a dynamic commercial real estate investment company on the rise—is hunting for a virtual assistant who's part detective, part marketing wizard, and 100% tech-savvy. We need someone who can seamlessly navigate operations, investor relations, and deal sourcing with the precision of a Swiss watch. This role is tailor-made for a multi-tasking pro who gets a rush from fast-paced entrepreneurial environments. Bonus points if you've got real estate chops, CRM street cred, and digital marketing skills.

Key Responsibilities

Deal Sourcing & Analysis

• Hunt down commercial real estate deals like a bloodhound, meticulously inputting juicy details into our CRM:
• Deal type, tenant profile, lease specifics, remaining lease term, price, cap rate, CapEx, location, building size, contact info, and property link
• Give the owner a heads-up on promising opportunities that pop up
• Conduct initial property and market deep dives, including demographics, crime stats, rent comparables, and population trends
• Leverage tools like CAPS ACS for data gathering missions
• Research tenant companies and markets, distilling findings into crisp summaries
• Draft Letters of Intent (LOIs) that pack a punch
• Ring up local property managers for multifamily deals to extract rent insights, area intel, and management quotes

CRM & File Management

• Keep investor CRM systems razor-sharp and up-to-date
• Organize deal files and due diligence docs in Google Drive with military-grade precision
• Track active and completed deals, updating records religiously

Marketing & Branding Support

• Craft and schedule social media content across Facebook, LinkedIn, and Google My Business
• Assist with monthly newsletters and email drip campaigns
• Prepare killer pitch decks and webinar presentations
• Manage and refresh bios, company websites, and LinkedIn profiles
• Drop updates in relevant Facebook groups
• Draft and manage email campaigns targeting brokers
• Coordinate direct mail campaigns

Special Projects

• Scout and summarize AI tools that can turbocharge operational efficiency
• Provide general administrative and marketing support as the need arises

Requirements

• Bulletproof written and verbal communication skills in English
• Google Workspace wizardry (Docs, Sheets, Drive)
• CRM system experience (HubSpot, Salesforce, or real estate-specific platforms)
• Microscopic attention to detail and organizational superpowers
• Self-motivated with an independent work style
• Full-time availability during Eastern Time (US) business hours
• Commercial real estate familiarity is a massive advantage

What Makes You a Perfect Fit

• You're a proactive problem-solver who thrives on managing multiple responsibilities with minimal hand-holding
• You blend operational excellence, marketing savvy, and tech fluency like a pro
• You're pumped about contributing to a growing company's success
• You've got prior experience supporting real estate pros or investment firms
• You're comfortable wielding tools like Canva, PowerPoint, Mailchimp, ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT

Interview Process

1. Application Submission
2. DISC Assessment
3. Zoom Interview with Pavago's Team
4. Final Zoom Interview with the US Company
5. Offer Letter & Onboarding

Apply Now

If you're excited about this opportunity and meet the requirements, we'd love to hear from you. Apply now to join a results-driven, fast-paced real estate team.