RTM Business Group, a professional development conferences and events company, is seeking a detail-oriented and proactive Accounts Payable Specialist to manage full-cycle accounts payable, ensure accurate and timely payment processing, support commission calculations, and maintain strong vendor relationships. This is a full-time, 100% hybrid role based in NY, NJ, or CT, reporting to the Controller and playing a critical role in smooth accounting operations.
What You'll Do
- Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing.
- Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system.
- Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors.
- Ensure proper documentation by matching purchase orders and contracts with invoices.
- Prepare and process payment batches, including checks and electronic transfers.
- Monitor payment deadlines to ensure on-time disbursements.
- Perform credit card and bank reconciliations.
- Support month-end close activities and audit preparations.
- Maintain compliance with company policies, financial regulations, and internal controls.
- Assist in optimizing financial workflows and suggesting process improvements.
- Provide accounting support across multiple departments or entities as needed.
- Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms.
- Partner with internal departments to resolve payment issues or documentation gaps.
- Assist senior finance team members and respond to ad hoc accounting requests.
- Calculate commissions based on sales performance and company policy.
- Prepare and process timely, accurate commission payments to eligible employees.
- Maintain organized records of commission structures, payouts, and supporting data.
- Reconcile commission reports with actual sales data and address discrepancies.
- Generate reports on commission activity to support payroll and sales leadership.
What We're Looking For
- Bachelor’s degree in Accounting, Finance, or a related field
- 2–3 years of experience in Accounts Payable or a similar accounting/bookkeeping role
- Strong understanding of AP processes, general ledger coding, accruals, and account reconciliations
- Familiarity with GAAP and awareness of tax laws and regulatory compliance
- Proficiency in accounting software (e.g., QuickBooks)
- Skilled in Microsoft Excel, Google Sheets, and other productivity tools for data entry and reporting
- Strong attention to detail, accuracy, and organizational skills
- Effective communication and collaboration skills
- Ability to work independently and cross-functionally within a team
Nice to Have
- Experience in conference or events-related industries
- Familiarity with the following tools and platforms: Airtable
- Familiarity with the following tools and platforms: Everstage
- Familiarity with the following tools and platforms: QuickBooks
- Familiarity with the following tools and platforms: HubSpot
- Familiarity with the following tools and platforms: Bill.com
- Familiarity with the following tools and platforms: Microsoft Office Suite (Excel, Outlook, Word, etc.)
Technical Stack
- QuickBooks
- Microsoft Excel
- Google Sheets
- Airtable
- Everstage
- HubSpot
- Bill.com
- Microsoft Office Suite
Team & Environment
- Team size: 51-200 employees
- Professional development conferences and events company with cross-functional collaboration; team travels together fostering interdepartmental relationships
- Reports to: Controller
Benefits & Compensation
- 15+ PTO Days
- Flexible/Hybrid work model (WFH and Remote opportunities)
- Medical/dental/vision coverage
- 401k matching plan that will begin after 9 months of continuous full time employment, starting on the first month after eligibility
- Pre-tax commuter benefits
- Travel to major cities (all expenses paid)
- Opportunity for lateral and vertical movement within the company, inter/intra departmentally
- $60,000 base salary
Work Mode
- Type: hybrid
- Locations: NY, NJ, CT
- Flexibility: 2 days a week in the office
RTM Business Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.
