Responsibilities
- Review, verify, and process vendor invoices for accuracy, appropriate coding, approvals, and compliance with company policies.
- Match invoices to purchase orders; investigate and resolve discrepancies.
- Monitor AP email inbox and route communications appropriately.
- Prepare payment runs in accordance with payment terms and company guidelines.
- Process invoices across multiple entities and currencies as applicable.
- Maintain accurate vendor records, including onboarding new vendors and updating existing vendor profiles.
- Work with Procurement Team to create purchase orders according to company policy.
- Respond to vendor and internal stakeholder inquiries in a timely and professional manner; research and resolve payment issues.
- Reconcile vendor statements and resolve outstanding items.
- Support month-end close activities, including accruals, aging review, and AP reporting.
- Assist with internal and external audits by providing documentation as requested.
- Ensure adherence to internal controls, company policies, and regulatory requirements.
- Identify opportunities to improve AP processes, improve automation, and strengthen controls.
- Support implementation of new AP systems, tools, and process enhancements.
- Perform other duties as assigned to support departmental and company objectives.
Requirements
- Bachelor's Degree in Accounting, Finance, Business or equivalent experience.
- English proficiency at C1 level (CEFR) or higher required, with the ability to communicate clearly and professionally in written and verbal business settings.
- 2–3 years of experience in Accounts Payable, or a related accounting role.
- Experience working with NetSuite or similar ERP/AP systems required.
- Professional English communication and customer service skills required.
- Strong attention to detail and high degree of accuracy.
- Excellent organizational and time management skills.
- Ability to work independently and in a team environment.
- Intermediate proficiency in Microsoft Excel and other Microsoft Office applications.
- Understanding of basic accounting principles and general ledger structure.
- Must be legally authorized to work in Costa Rica; Elite does not provide employment sponsorship for this position.
Nice to Have
- Experience supporting multi-entity or global operations
Benefits
- PTO
- 2 Elite Mental Health Days per year
- Annual Incentive Plan
- 14 Paid Costa Rica Holidays
- Comprehensive medical, dental, and vision benefits
- Life Insurance
- Employee Assistance Program
- Generous Global Parental Leave
- Calm, free premium subscription
- Employee Discount Program
Additional Information
- Role requires the following physical capacity: Sedentary: primarily desk/computer work
- Ability to travel up to None as business needs require.
