Responsibilities
- Review and post payroll journal entries, ensuring accurate coding across all required GL dimensions (e.g., object, fund, location/campus, function, program, region).
- Review payroll liability accounts, including federal and state payroll taxes, to ensure accuracy and timely reconciliation.
- Prepare and record monthly payroll-related accruals, including: - Accrued wages for payrolls earned but not yet paid - PTO liability changes - Earned bonuses and stipends. - Employer payroll taxes and benefits related to payroll accruals.
- Reconcile employee benefits invoices (medical, dental, vision) to payroll deductions and employer contributions.
- Investigate and resolve benefit variances, including missing terminations, coverage changes, and rate discrepancies.
- Confirm benefit payments are accurately recorded and properly coded in the general ledger.
- Ensure employer-paid benefits align with approved budgets and cost allocation methodologies.
- Perform inter-company payroll reconciliations for shared service arrangements across entities.
- Perform high-complexity cash reconciliations, ensuring bank balances agree to the general ledger and investigating timing differences, reconciling items, and errors across operating accounts.
- Reconcile payroll bank accounts, including payroll disbursements, employer tax payments, and employee deductions.
- Verify payroll funding activity aligns with payroll reports and bank statements.
- Investigate and resolve reconciling items in a timely manner.
- Own the accuracy and integrity of the general ledger across all assigned entities and funds.
- Prepare, review, and post standard and adjust journal entries in accordance with GAAP and organizational accounting policies.
- Maintain and reconcile key balance sheet accounts monthly, including Prepaid expenses, other receivables, other payables and liabilities, Accrued expenses, Cash and clearing accounts.
- Ensure all reconciling items are clearly documented, reviewed, and resolved within established close timelines.
- Monitor balance sheet accounts for unusual trends, aging items, or variances and proactively investigate and correct issues.
- Ensure proper classification between current and long-term accounts where applicable.
- Support inter-company accounting by ensuring due-to/due-from balances are accurately recorded and reconciled.
- Maintain consistent use of required GL dimensions (e.g., fund, object, location, function, program, region) to support accurate financial reporting and compliance requirements.
- Recognize capital assets from monthly operating expenditures in accordance with organizational capitalization policies and applicable accounting standards.
- Maintain and reconcile the capital asset subledger to the general ledger, ensuring completeness and accuracy.
- Manage Construction in Progress (CIP) activity, including: - Recording CIP costs by project and funding source. - Reviewing supporting documentation to ensure costs are properly classified and allowable. - Monitoring CIP balances and coordinating with finance, facilities, and project stakeholders to identify projects ready for capitalization.
- Capitalize completed CIP projects to Building Assets upon project completion or placement in service, ensuring proper asset classification, accurate in-service dates and correct useful lives and depreciation methods.
- Calculate and record quarterly depreciation for all capital assets, including buildings, leasehold improvements, furniture, fixtures, and equipment.
- Prepare and maintain capital asset roll-forward schedules, reconciling: beginning balances, additions, transfers from CIP, disposals and retirements, depreciation expense and ending balances.
- Reconcile capital asset roll-forward schedules to the general ledger on a quarterly and annual basis.
- Track asset disposals, impairments, and retirements, ensuring proper accounting treatment and documentation.
- Support the timely and accurate completion of monthly, quarterly, and annual close processes in accordance with established close calendars and internal deadlines.
- Ensure all journal entries, accruals, reconciliations, and roll-forward schedules for assigned areas are completed, reviewed, and finalized on time.
- Prepare and maintain audit-ready schedules, reconciliations, and supporting documentation for areas under management, including payroll, capital assets, cash, and balance sheet accounts.
- Maintain clear documentation standards to support transparency, consistency, and repeatability across close cycles.
- Support interim, year-end, and Single Audit engagements by: - Responding to audit requests and inquiries in a timely manner - Providing complete and accurate schedules, reconciliations, and source documentation - Assisting with audit walkthroughs and internal control testing
- Partner with the Comptroller and cross-functional teams to resolve audit findings, implement corrective actions, and strengthen internal controls.
- Continuously identify opportunities to improve close efficiency, documentation quality, and audit preparedness.
Benefits
- medical, dental, and vision plans
- disability
- life insurance
- parenting benefits
- flexible spending account options
- generous vacation time
- referral bonuses
- professional development
- 403(b) plan
Work Arrangement
Hybrid
Additional Information
- Candidates must be willing to travel up to 20% during the busiest times of the year.
- IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
