VAA Philippines is looking for an Executive Assistant Virtual Assistant to provide primary support to company executives and ensure smooth daily operations. You will be responsible for managing schedules, communications, and a wide range of administrative tasks to maintain efficient information flow.

What You'll Do

Act as the primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
Manage executives’ calendars, schedule and set up meetings, and take minutes during discussions.
Make travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory.
Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
Format information for internal and external communication (memos, emails, presentations, reports), screen and direct phone calls, and distribute correspondence.
Outreach potential clients through LinkedIn and other platforms.
Conduct research and create a detailed output.
Organize and maintain the office filing system.

What We're Looking For

High school graduate, college undergraduate, or college graduate.
Proficient in utilizing various software applications, including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets.
Familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools.
Resourceful in finding solutions to problems that may arise during work.
Ability to handle sensitive information with discretion and maintain confidentiality.
Outstanding organizational skills.
Fluent in English, both written and spoken.
Good time-management skills and the ability to meet deadlines.
Detail-oriented person.
Willingness to undergo training and adapt to new processes.
Available for a full-time job.