Voxidea is hiring an Executive Assistant & Client Support Specialist to provide exceptional administrative support to senior-level managers and ensure excellent service to our clients. This is a fully remote role with USD payments.
What You'll Do
- Serve as the primary point of contact between executives, employees, clients, and external partners.
- Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
- Track expenses and prepare detailed reports on a regular basis.
- Handle client inquiries, provide accurate information, and deliver outstanding customer service.
- Maintain organized filing systems and oversee office-related inventory.
- Take minutes during meetings and assist with client-facing communications.
- Manage social media platforms, billing, and invoicing if required.
- Coordinate social and networking events for clients and team members.
What We're Looking For
- Proven experience as an Executive Assistant, Client Support Specialist, or in a similar role.
- Bilingual in English (C1 or higher) and Spanish, both spoken and written.
- Excellent organizational and time-management skills.
- Proficient in MS Office, Google Workspace, and other office tools.
- Excellent verbal and written communication skills.
- Demonstrates discretion, confidentiality, and a proactive approach to problem-solving.
- Holds at least a high school diploma or bachelor’s degree.
- Permanently resides in Latin America.
- Owns a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection.
Technical Stack
- MS Office
- Google Workspace
Team & Environment
You will report directly to senior-level managers.
Benefits & Compensation
- Long-term professional relationship opportunities.
- Fully remote work from home.
- 2 weeks of paid time off and U.S. holiday recognition.
- Access to in-house psychological and wellness coaching services.
- Free access to coaching programs for personal and professional development.
- Free access to over 200 continuous improvement courses.
Work Mode
This is a fully remote, global position open to candidates permanently residing in Latin America.
