Responsibilities
- Lead Technical Initiatives
- Drive complex initiatives across IT, Engineering, and enterprise business platforms (e.g., Salesforce, Workday, Atlassian products, and other operational systems).
- Lead and support a diverse range of initiatives, including OKR framework implementation, M&A integrations, enterprise system redesigns (e.g., Salesforce data model changes), rollout of new enterprise tools (e.g., NetSuite), and cross-system integrations to enable reliable source-of-truth reporting and automation.
- Partner closely with engineers, architects, and security teams during system implementations, integrations, and migrations.
- Facilitate structured discussions and ensure alignment between business objectives and technical decisions.
- Translate business goals into clear delivery plans with defined scope, risks, milestones, and decision points.
- Provide clear, outcome-focused reporting tailored to different stakeholders.
- Enable delivery aligned to sponsor expectations, balancing scope, timeline, and value.
- Identify risks early, surface trade-offs, and drive resolution with accountability.
- Reinforce PMO Standards
- Apply PMO standards where they add clarity, structure, and value.
- Enforce consistent work management standards for tracking and reporting, adjusting the level of detail based on project complexity.
- Improve templates, reporting practices, and ways of working.
- Actively dogfood Appfire products and provide structured feedback to Product teams.
- Proactively identify opportunities to innovate within the PMO by leveraging AI and automation tools (e.g., Slack integrations, workflow automations, AI-assisted reporting) to elevate delivery quality and efficiency.
- Contribute to our PM Community of Practice, sharing best practices and strengthening PMO engagement.
Requirements
- 5+ years leading complex, enterprise-wide technical initiatives end-to-end, spanning multiple functions, systems, and stakeholder groups.
- Technical fluency to engage meaningfully with engineers, architects, and security teams.
- Demonstrated experience applying AI and automation within the Project Management domain to elevate delivery quality, reporting, and workflow efficiency.
- Comfortable challenging assumptions, surfacing risks, and ensuring technical decisions align with business objectives.
- Able to translate effectively between technical and non-technical audiences.
- Experience working across global, multi-timezone teams in a remote environment.
- Strong execution discipline with proactive risk management.
- Ability to simplify complexity and bring structure to ambiguity.
- Comfortable influencing without formal authority.
- Able to adapt communication to different audiences, anticipate stakeholder reactions, and drive alignment across technical and business teams.
- Exposure to OKR-driven or outcome-based environments.
- Experience contributing to process improvements.
Nice to Have
- Growth mindset and interest in improving how teams operate.
Benefits
- Indefinite Employment Contract
- Equity Units Plan
- Paid Time Off & Well-being
- 26 paid vacation days annually (regardless of tenure)
- 12 Wellness Days (1 per month, ad-hoc, non-transferable)
- 24 hours of paid volunteer time annually.
- Training & Personal Development
- Access to Appfire University — an on-demand learning platform with courses, resources, and guided learning paths.
- Private Healthcare & Life Insurance
- Fully covered Luxmed private healthcare
- Option to extend coverage for partner or upgrades
- Life insurance fully paid by Appfire (UNUM).
- MyBenefit Platform
- 150 PLN/month to use on Multisport card or experiences (shopping, dining, entertainment).
- Home Office Allowance
- 200 PLN net/month added to salary to support electricity and internet costs.
- Lunch Card (Pluxee)
- 300 PLN/month for groceries or dining via virtual prepaid card (Google Pay / Apple Wallet).
- Social Fund Benefits
- Access to additional financial support, including: Holiday gifts, Annual vacation subsidies, One-time assistance in challenging life situations (based on household income thresholds).
- 3 Paid Volunteer Days (Appfire Town)
- Fully paid days to support local communities through our CSR program.
- Remote-First with Optional Office Access (Warsaw & Gdańsk)
- Work fully remote within Poland, with optional access to offices in Warsaw and Gdańsk.
Additional Information
- Flexibility in working hours is required to support effective global collaboration.
