Responsibilities
- Lead projects solo and may have assistance at time from Assistant Project Manager (APM)
- Lead more complex projects and manage a larger book of business.
- Be integral in all decisions made regarding project process, timelines, budgets, and resources.
- Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
- Manage end-to-end development of projects per the business process ensuring quality from the beginning to end
- Includes med/legal submission prep and submission following client guidelines
- Ability to know when to deviate from process if necessary
- Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team
- Create project status documents to provide updates across all chains of command, both internally and externally
- Lead daily and weekly production meetings
- Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM)
- Lead ongoing process improvement initiatives
- Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners
- Develop detailed project schedules and ensure all deliverables are met per the schedule
- Develop detailed staffing plans and ensure all deliverables are met and stay within the budget
- Monitor project & campaign budgets weekly
- Lead internal, monthly reconciliation meetings
- Create client budget report with finance assistance as needed
- Identify and avert possible risks that impact projects
- Own vendor/agency partner relationship concerning execution and deliverables
- First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work
- Review monthly staffing projections
- Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes
- Build rapport with development team, outside vendors, agency partners and, where necessary, the client
- Support training of assistant project managers
- Manage an assistant PM, including bi-weekly 1:1 meetings
Requirements
- 4+ years of experience
- Pharmaceutical marketing agency experience required
- Bachelor's degree (BA)
- Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
- Experience working with multiple vendors, managing their timelines and needs
- Experience using MS Project or SmartSheets
- Advanced experience using a Project Management financial platform
- Excellent Excel skills
- Experience leading process improvement efforts
- Excellent written and verbal skills
Nice to Have
- AOR experience
Benefits
- exciting and flexible work environment
- great compensation packages
- outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement and flexible time off
Work Arrangement
Hybrid
Team
Structure: Project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration).
Additional Information
- Candidates must be west coast based and able to travel to San Francisco office as needed.
