Superior Fence & Rail is hiring a Senior Executive Assistant to support our team of coaches and consultants. In this role, you will be the operational backbone for consulting workflows, managing client coordination and ensuring smooth execution. You'll work remotely in a fast-paced, entrepreneurial environment where proactive management is key.
What You'll Do
- Coordinate logistics, manage calendars, book travel, and confirm client session details.
- Prepare digital materials, session templates, agendas, and follow-up deliverables for client meetings.
- Maintain and update CRM systems with leads, clients, and session information.
- Track progress across the sales pipeline and ensure accurate data management.
- Support outbound business development via LinkedIn outreach, email communication, and cold calling.
- Manage executive inbox communication and prioritize tasks for timely responses.
- Assist with marketing coordination, including scheduling social media content and repurposing materials.
- Collaborate with design or content contributors to organize branded deliverables.
- Leverage AI tools to streamline documentation, communication workflows, and operational processes.
- Operate effectively while managing multiple priorities and deadlines in a fast-paced environment.
What We're Looking For
- Minimum 4 years of experience as an Executive Assistant supporting coaches, consultants, or professional service executives.
- Strong hands-on experience with CRM platforms and AI productivity tools like ChatGPT or automation software.
- Proven ability to operate in fast-paced, high-demand environments managing complex scheduling and competing priorities.
- Experience supporting outbound business development, including LinkedIn outreach, email campaigns, appointment setting, and/or cold calling.
- Advanced English communication skills with prior client-facing experience representing an executive professionally.
- Professional and quiet remote work setup (PC) with reliable high-speed internet.
- Strong Zoom presence and polished communication skills.
- Ability to balance client interactions with administrative responsibilities.
- Submission of an introductory video is required as part of the hiring process.
Nice to Have
- Familiarity with EOS® or similar business operating systems or coaching frameworks.
- Basic marketing or content coordination knowledge, including social media scheduling tools.
- Experience using automation tools such as Zapier for workflow integrations.
- Exposure to project management platforms such as Asana, ClickUp, or Monday.com.
Technical Stack
- CRM platforms
- AI productivity tools (ChatGPT, automation tools)
- Social media scheduling tools
- Automation tools (Zapier)
- Project management platforms (Asana, ClickUp, Monday.com)
Team & Environment
You will work directly with experienced coaches and consultants in a growing professional environment supporting entrepreneurial organizations.
Benefits & Compensation
- Compensation: $1,250 USD for the first 3 months, then $1,500 USD/month
- Work directly with experienced coaches and consultants.
- Gain exposure to consulting operations and business growth strategies.
- Be part of a growing professional environment supporting entrepreneurial organizations.
- Opportunity for long-term growth and increased operational responsibility.
- Paid Vacation Time.
Work Mode
This is a fully remote position open to candidates globally.
Superior Fence & Rail is an equal opportunity employer.
