Keller Executive Search is seeking a Senior Administrator to join our team. In this role, you will provide comprehensive administrative support to the executive team, contributing to the smooth operation of our executive search practice. You’ll work in a dynamic, fast-paced environment supporting high-level client engagements and executive placement processes.
What You'll Do
- Provide executive-level administrative support to senior partners and consultants.
- Manage confidential client information and executive candidate data with discretion and professionalism.
- Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics.
- Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards.
- Maintain and update candidate databases and client relationship management systems with accuracy.
- Handle sensitive correspondence and communications on behalf of senior staff members.
- Manage office operations including vendor relationships, facilities coordination, and administrative systems.
- Support new client onboarding processes and maintain organized filing systems for active searches.
- Assist with research and market intelligence gathering to support executive search projects.
What We're Looking For
- Bachelor’s degree preferred or equivalent combination of education and experience.
- Minimum 5–7 years of senior-level administrative experience.
- Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and database management systems.
- Exceptional organizational skills with proven ability to manage multiple priorities and deadlines.
- Outstanding written and verbal communication skills with professional presentation abilities.
- High level of emotional intelligence and interpersonal skills for client and candidate interactions.
- Demonstrated ability to handle confidential information with complete discretion.
- Strong problem-solving skills and proactive approach to anticipating needs.
- Flexibility to work outside standard business hours when required for client needs.
- Professional demeanor suitable for interaction with C-level executives and board members.
Nice to Have
- Experience preferably in professional services, consulting, or executive search.
- Experience with CRM systems and candidate tracking platforms strongly preferred.
Technical Stack
- Microsoft Office Suite
- CRM systems
- Candidate tracking platforms
Team & Environment
You will support the executive team and senior partners/consultants, contributing to a supportive, inclusive, and diverse work environment that values collaboration and innovation.
Benefits & Compensation
- Health insurance
- All South African public holidays
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities
Work Mode
This is a remote position open to global candidates.
