Seneca Family of Agencies is looking for a Senior Administrative Assistant to provide critical support to our Executive Director and other leadership team members. You will play a key role in ensuring smooth communication, organization, and project execution for our leadership team.
What You'll Do
- Prepare correspondence and special project documents, including letters, memos, and protocols.
- Maintain schedules for the Executive Director and other assigned leadership team members.
- Handle all aspects of departmental and interagency meetings, including minutes, agendas, and follow-up.
- Make arrangements for meetings and events, including purchasing refreshments, scheduling rooms, and contacting attendees.
- Maintain the Executive Director’s filing system.
- Coordinate projects as directed by the Executive Director.
- Serve as a liaison for staff communication with the Executive Director and leadership.
- Distribute assignments to designated team members as directed.
- Develop and track reports as directed.
- Demonstrate professional behavior consistent with Seneca's mission and philosophy.
What We're Looking For
- Education/Experience: A Bachelor's degree + 1 year of applicable work experience, OR an Associate degree or equivalent + 2 years of applicable experience, OR a High school diploma/GED + 3 years of applicable experience.
- Applicable experience includes any paid or unpaid administrative work requiring customer service, data entry, prioritizing multiple projects under strict deadlines, and coordinating across departments.
- Proficiency with the Microsoft Office suite, Adobe suite, and electronic databases.
- You must be at least 21 years of age.
- Ability to obtain TB test clearance, fingerprinting clearance, and meet other state/federal licensing requirements.
- A valid driver's license, a clean driving record, and insurability through Seneca's insurance policy.
Nice to Have
- Previous experience in a comparable administrative support position.
Technical Stack
- Microsoft Office suite
- Adobe suite
- Electronic databases
Team & Environment
You will directly assist the Executive Director and other members of the agency’s leadership team, providing essential support to facilitate their work.
Benefits & Compensation
- Compensation starts at $29.50 - $32.00 per hour. Salary is dependent on creditable experience above the minimum qualifications and increases each year.
- 5 weeks of Paid Time Off and 11 Paid Holidays.
- Comprehensive benefits: Medical, dental, vision, chiropractic, acupuncture, and fertility coverage.
- 50% paid premiums for dependents.
- Long-term disability, family leave, and life insurance.
- 403b Retirement Plan.
- Employer-paid Employee Assistance Plan.
- Seneca is a Public Service Loan Forgiveness certified employer.
- Scholarship opportunities, ongoing training, and professional development.
- Promotional opportunities across the agency in California and Washington.
Work Mode
This position follows a hybrid work model.
Seneca Family of Agencies is committed to building a diverse staff and providing traditionally marginalized communities with excellent mental health and community services. We are an equal opportunity employer.
