About the Role
This position supports the creation and management of detailed travel itineraries for clients, providing logistical assistance and coordination throughout the planning process while receiving full training and guidance.
Responsibilities
- Assist in building detailed travel schedules for clients based on preferences and requirements
- Communicate with vendors and partners to confirm bookings and availability
- Update and maintain itinerary details in internal systems and client-facing documents
- Respond to client inquiries regarding travel plans in a timely and professional manner
- Coordinate changes or adjustments to existing itineraries as needed
- Verify accuracy of travel documents, including times, locations, and contact information
- Support team members with data entry and recordkeeping tasks
- Track deadlines and key milestones for upcoming trips
- Collaborate with supervisors to ensure client expectations are met
- Follow established protocols for handling sensitive client information
- Participate in training sessions to learn booking systems and travel tools
- Assist in preparing pre-travel briefing materials for clients
- Monitor travel advisories and share updates when relevant
- Escalate complex issues to senior coordinators promptly
- Maintain organized digital files for active and past trips
- Provide backup support during peak travel seasons
- Ensure consistency in formatting and presentation of itineraries
- Use feedback to improve documentation and service quality
- Stay informed about popular destinations and travel trends
- Adhere to company policies regarding client communication and data security
Benefits
- Paid training period to learn systems and processes
- Flexible remote work environment
- Opportunities for ongoing professional development
- Supportive team culture with regular check-ins
- Work-life balance emphasis
- Recognition for consistent performance
- Growth potential based on performance and business needs
Compensation
Competitive hourly rate
Work Arrangement
Remote
Team
Small, collaborative team focused on travel coordination
How to Apply
Submit your resume and a brief cover letter explaining your interest in travel coordination and willingness to learn. Include any relevant experience organizing events, trips, or administrative tasks.
Training Program
New hires will complete a structured onboarding program covering booking tools, client communication standards, and itinerary formatting. Training is fully remote and includes hands-on practice with supervision.
Not available
