The Property Maintenance Coordinator will ensure smooth building maintenance operations for a property management client by managing work orders, coordinating with tenants, supers, and vendors, and maintaining accurate records. This is a remote role with Veta Virtual, requiring strong organizational and communication skills to keep all parties informed and tasks on schedule.
What You'll Do
- Assigning incoming work orders to the right super or vendor quickly and accurately
- Scheduling work orders and tracking them in the supers’ calendars to keep everyone on time
- Communicating with tenants throughout the process — confirming access, sharing updates, and answering questions
- Making sure all work order details are complete: photos, notes, availability, and updates
- Closing out work orders properly with clear documentation, photos, and notes — and creating invoices when needed
- Sending clear building-wide memos to keep tenants informed about maintenance activities
- Keeping the maintenance calendar organized and up to date at all times
What We're Looking For
- 1–2 years in an administrative, maintenance coordination, or property management role
- Confidence assigning tasks, managing schedules, and juggling multiple priorities
- Excellent communication skills — you keep everyone (tenants, supers, vendors) informed and calm
- Strong attention to detail — you catch missing notes or photos and make sure every work order is complete
- A proactive attitude — you solve problems, follow up, and keep things moving
Nice to Have
- Familiarity with property management or maintenance tracking software is a big plus
- Comfortable using standard office tools (Google Workspace, Microsoft Office) and learning new systems fast
Technical Stack
- Google Workspace
- Microsoft Office
Team & Environment
- Supportive
- Team-focused
- Values ideas and initiative
- Growth-oriented
- Impact-driven
Benefits & Compensation
- Competitive salary in USD per month
- 10 paid days off, plus all applicable US holidays — resting is important!
- A supportive, team-focused work culture that values your ideas and initiative
- Opportunities to grow, learn, and expand your skills while making a real impact
Work Mode
Remote (global)
