Responsibilities
- Maintain and optimize Asana project structures, workflows, and templates.
- Build and implement Asana rules and automations to improve task routing and accountability.
- Ensure all projects follow standardized Asana best practices and company processes.
- Create and update reusable project templates for recurring initiatives.
- Maintain organized project boards with consistent naming conventions and task hygiene standards.
- Monitor task progress daily to ensure deadlines are met and deliverables remain on track.
- Audit projects regularly to identify overdue tasks, missing assignees, incomplete task details, and stalled deliverables.
- Follow up with task owners to ensure accountability and timely completion.
- Escalate blockers, overdue deliverables, and workflow issues appropriately.
- Ensure due dates remain accurate and updated with proper documentation.
- Coordinate deliverables across departments to ensure projects stay aligned and moving forward.
- Clarify responsibilities and streamline task handoffs between teams.
- Track cross-functional dependencies and resolve bottlenecks.
- Support operational alignment across marketing, creative, ads, brand management, and leadership teams.
- Maintain Asana dashboards and reporting views for leadership visibility.
- Provide recurring project status updates, including overdue tasks and potential risks.
- Track workflow trends and identify opportunities for process improvement.
- Ensure leadership has clear visibility into project health at all times.
- Assist in the creation and maintenance of Standard Operating Procedures (SOPs).
- Document internal workflows and ensure processes are clearly outlined for team use.
- Update SOPs and workflows as systems evolve.
- Support continuous improvement efforts across departments.
Requirements
- highly organized
- proactive
- detail-oriented
- process-driven
- highly comfortable working inside Asana
Nice to Have
- Experience with eCommerce
- Amazon Seller Central
- marketing operations
Additional Information
- 8am - 4pm PST
