Twoconnect is looking for a Project & Finance Administrator (Architecture and Design) to provide critical administrative support for senior finance personnel and the design leadership team. You will assist with project accounting, contract administration, and maintaining project records and fee structures in a dynamic, multi-studio environment.
What You'll Do
- Provide administrative support including calendar coordination, internal meeting scheduling, and preparation of supporting materials for senior finance and design leadership.
- Assist with the timely production, processing, and dispatch of professional fee invoices to clients and major building contractors.
- Maintain accurate and up-to-date project records in the ERP management system (Deltek) and internal file management platforms.
- Prepare and format project reports, presentations, and internal documents for project and leadership meetings.
- Support the maintenance and updating of project fee structures and resource planning data.
- Provide project accounting support, including reconciliations and assistance with debtor management processes.
- Coordinate with stakeholders across finance, operations, and design teams in multiple studio locations to ensure alignment on project timelines.
- Assist with contract administration tasks, including documentation tracking, correspondence filing, and version control.
- Support ad-hoc administrative tasks and general office coordination for the finance and project teams.
What We're Looking For
- Bachelor’s degree in Business Administration, Accounting, Project Management, or a related field.
- Minimum 3 years of experience in project administration, contract administration, or financial support within a professional services, architecture, construction, or design environment.
- Strong organisational skills with the ability to multitask and manage competing priorities in a fast-paced, deadline-driven environment.
- Proven ability to follow up with key stakeholders to achieve results.
- High attention to detail and accuracy, particularly with financial and project data.
- Proficiency in ERP systems (Deltek preferred) and general records management tools.
- Solid working knowledge of Microsoft Office Suite, especially Excel and Outlook.
- Excellent written and verbal communication skills.
- Demonstrated teamwork and collaboration abilities, with a professional and proactive approach.
Technical Stack
- Deltek (ERP)
- Microsoft Office Suite (Excel, Outlook)
- Internal file management platforms
Team & Environment
You will be supporting finance and design leadership teams across multiple studio locations.
Benefits & Compensation
- Work from Home
- Work-life balance
- Dayshift schedule
- HMO benefits
- Government-mandated benefits
- Training and Development programmes
- Employee Engagement Events (company outings, fun activities, quarterly wellness and self-care sessions)
- Experience working with leading organisations
- Fun, supportive, and inclusive culture
- Dedicated Team Managers that look after your development
Work Mode
This is a work-from-home position with a global work mode.
Twoconnect is an equal opportunity employer.
