Responsibilities
- Supports Program Manager, Operations Manager, and Task Order Project Managers in all areas of project delivery, including but not limited to personnel onboarding, training, and tracking; TO travel; and meeting arrangements and facilitation.
- Work is performed with minimal supervision.
- Coordinates and processes installation passes for local subcontractors in support of TO and other access to sites as required. Assists with SOFA (700-19) document processing for incoming TDY personnel.
- Assists with travel, lodging, and rental vehicles for TDY personnel.
- Assists with TDY in processing and closeouts.
- Prepares, reviews, and reconciles project invoices.
- Applies fundamental concepts, processes, practices, and procedures on technical and administrative assignments.
- Assists in planning/coordinating customer meetings.
- Supports the preparation of appropriate presentations and compiles/distributes meeting minutes as required. Implements projects as assigned; tracks all contract deliverables to ensure contract requirements are met.
- Provides project updates, status reports, and schedules to internal/external customers as assigned. Prepares and submits appropriate documentation for customer acceptance of contract deliverables. Uses standardized tools and pre-approved processes to support projects/program.
- Creates and tracks purchase orders, as required, to support the procurement and timely delivery of products and services required for each project.
- Ensures BOMs and/or service orders are accurate, approved, placed, and tracked to ensure timely delivery in support of project schedules.
- Creates project folders on the PMO SharePoint for each project and uploads all project documentation to those PMO SharePoint project folders.
- Holds Procard to purchase miscellaneous products and services while adhering to corporate policies and procedures pertaining to Procard purchases.
- If required, obtains/retains a USG security clearance at the level required to perform the duties of the position. Consistent and reliable attendance required.
Requirements
- High School diploma; associate degree preferred;
- 5 years of relevant experience
- Customer interface experience; experience with supporting matrix teams working in multiple locations simultaneously; general user capabilities with MS software applications required, primarily Project, Excel, PowerPoint, & Word, and MS Teams or SharePoint;
- Secret eligible Clearance
- Secret eligible(Us Citizen)
Nice to Have
- Strong communication skills for coordination with engineering teams, base communications units, and operational leadership
- Ability to work in high‑security, mission‑critical environments with strict standards and oversight
- Detail‑oriented, with strong documentation and compliance discipline
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) Savings Plan
- Paid Time Off (PTO) & 11 Paid Holidays
- Life and Disability Insurance
- Education and Professional Training
- Flexible Spending Accounts (FSA)
- Employee Recognition and Referral Programs
- Employee Assistance & Identity Theft Protection
Work Arrangement
On-site
Additional Information
- Consistent and reliable attendance required.
- If required, obtains/retains a USG security clearance at the level required to perform the duties of the position.
