Practicebetter is looking for a Personal Assistant to the Co-Founder to provide comprehensive administrative and personal support. This role is based on Oʻahu and requires consistent in-person engagement, with flexibility for remote work as appropriate. Success depends on exceptional organization, discretion, and the ability to proactively anticipate needs across a wide range of professional, philanthropic, and personal responsibilities.

What You'll Do

Manage and prioritize email correspondence; draft responses and flag urgent items.
Oversee complex calendar management, including meetings, calls, travel, and personal appointments.
Prepare documents, presentations, trackers, and reports as needed.
Maintain organized digital and physical filing systems.
Act as a gatekeeper and point of contact on behalf of the founder and foundation.
Coordinate all travel arrangements including flights, accommodations, transportation, and itineraries.
Manage changes, cancellations, and last-minute travel needs.
Prepare detailed travel itineraries with confirmations and key details.
Assist with property management across residences on Oʻahu (and elsewhere as needed).
Coordinate maintenance, repairs, utilities, and vendor relationships.
Track household and foundation schedules, deliveries, and ongoing projects.
Support planning and execution of personal, professional, and philanthropic events.
Manage guest lists, invitations, RSVPs, vendors, and event timelines.
Provide on-site event support when required.
Provide administrative and operational support for the foundation.
Assist with donor correspondence, membership tracking, and event logistics.
Help organize foundation records, compliance documentation, and internal processes.
Assist the founder with creating social media content deliverables, including capturing behind-the-scenes photo and video content.
Support reels, stories, and short-form content creation.
Organize, label, and manage digital assets.
Schedule social media posts across platforms using approved tools.
Maintain content calendars and coordinate with creative or marketing partners.
Assist with light copy drafting and content organization as needed.
Handle personal tasks and errands with discretion and efficiency.
Research and coordinate appointments, services, gifting, and special requests.
Anticipate needs and proactively solve problems before they arise.

What We're Looking For

3+ years experience as a Personal Assistant, Executive Assistant, or similar role.
Experience supporting founders, entrepreneurs, or executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
High level of discretion, integrity, and confidentiality.
Tech-savvy with experience using Google Workspace, scheduling tools, and social platforms.
Based on Oʻahu with ability to work in person regularly.

Nice to Have

Background in event planning, property management, or nonprofit administration.
Familiarity with social media scheduling tools (Later, Hootsuite, etc.).
Comfortable capturing and supporting social media content.
Brings a positive, solution-oriented mindset to every situation.
Maintains a calm, grounded presence in a fast-paced or high-pressure environments.
Adaptable and able to pivot seamlessly as priorities evolve.
Demonstrates maturity, discretion, and the highest level of integrity and confidentiality.
Hardworking, sharp, and proactive in anticipating needs.
Detail-oriented with a strong “can-do” attitude.
Humble and team-first, willing to roll up your sleeves and support wherever needed.
Flexible availability and ability to adapt to changing priorities.
Strong aesthetic sensibility and comfort working in a lifestyle-oriented brand environment.

Technical Stack

Google Workspace
Social media scheduling tools (Later, Hootsuite)

Team & Environment

You will report directly to the Founder. Practicebetter fosters a dynamic, intentional, and sustainable company culture. We provide education about Hawaiian culture and opportunities for personal and professional growth. We believe in work-life balance and trust, offer flexible remote working options, and show up with compassion when life’s unexpected moments arise.