About the Role
This role supports event operations and manages relationships with speakers, handling scheduling, communications, and logistical coordination to ensure seamless delivery of programs.
Responsibilities
- Manage speaker onboarding and orientation processes
- Coordinate travel and accommodation logistics for presenters
- Serve as the main point of contact for speaker inquiries
- Track speaker commitments and confirmations
- Prepare briefing materials and presentation guidelines
- Schedule and facilitate speaker rehearsals
- Monitor speaker satisfaction and collect feedback
- Liaise with technical teams to ensure presentation readiness
- Update and maintain speaker databases
- Assist with visa documentation for international speakers
- Coordinate speaker honorariums and expense reporting
- Ensure timely delivery of event agendas
- Support session scheduling and time slot assignments
- Troubleshoot speaker-related issues during events
- Verify speaker credentials and biographical details
- Distribute promotional content to speakers
- Maintain communication timelines and follow-up schedules
- Collaborate with marketing on speaker announcements
- Support post-event speaker evaluations
- Organize speaker thank-you communications
- Ensure compliance with contractual obligations
- Manage speaker consent forms and media releases
- Facilitate accessibility requirements for presenters
- Coordinate multilingual support when needed
- Escalate critical issues to senior staff promptly
Compensation
Competitive hourly rate based on experience
Work Arrangement
Fully remote with flexible scheduling
Team
Part of the global events operations team
Event Support Hours
- Availability required during evening hours for global events
- Occasional weekend support during peak periods
Technology Requirements
- Reliable high-speed internet connection
- Access to a quiet workspace
- Up-to-date computer and webcam
Not applicable for remote positions
