Digital Reach Agency is looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to join our talent pool for future opportunities. This hybrid role acts as a strategic partner to leadership, managing high-level administrative tasks while functioning as a project manager to convert leadership ideas into actionable tasks.

What You'll Do

Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
Maintain a single source of truth for internal documentation and agency processes.
Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
Translate verbal instructions into detailed technical or operational tasks for the broader team.
Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
Assist in the rollout of new operational initiatives and internal process improvements.
Perform ad-hoc research and data organization to support executive decision-making.

What We're Looking For

Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done.
Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets.
Strong organizational skills and comfort managing workflows.
Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps.
Must be US based.

Nice to Have

Asana experience.
NYC-based.

Technical Stack

Google Sheets
Excel
Asana

Team & Environment

You'll serve as a strategic partner to leadership. Digital Reach Agency is an enthusiastic, open-minded team of compassionate and talented people where employee well-being is a priority. We believe work matters and foster growth & learning in the workplace as an engaging team empowering every member to succeed.