Digital Reach Agency is looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to join our talent pool for future opportunities. This hybrid role acts as a strategic partner to leadership, managing high-level administrative tasks while functioning as a project manager to convert leadership ideas into actionable tasks.
What You'll Do
- Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
- Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
- Maintain a single source of truth for internal documentation and agency processes.
- Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
- Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
- Translate verbal instructions into detailed technical or operational tasks for the broader team.
- Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
- Assist in the rollout of new operational initiatives and internal process improvements.
- Perform ad-hoc research and data organization to support executive decision-making.
What We're Looking For
- Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done.
- Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets.
- Strong organizational skills and comfort managing workflows.
- Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps.
- Must be US based.
Nice to Have
- Asana experience.
- NYC-based.
Technical Stack
- Google Sheets
- Excel
- Asana
Team & Environment
You'll serve as a strategic partner to leadership. Digital Reach Agency is an enthusiastic, open-minded team of compassionate and talented people where employee well-being is a priority. We believe work matters and foster growth & learning in the workplace as an engaging team empowering every member to succeed.
Work Mode
This role operates in a local-country work mode.
