Responsibilities
- Collaborate and participate across the global Workplace network
- Oversee regional virtual communities and provide light assistance to our co-locations as needed
- Manage ongoing office operations, creating a clean, organised, and functional environment for all OpenTable employees and visitors
- Manage vendors related to the office, including existing contracts and developing new relationships
- Manage onsite food and beverage catering including snacks and lunches
- Oversight and ordering of office supplies, shipping and mail distribution
- Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown. Partner with IT for AV needs.
- Maintain office calendar and Wiki pages
- Identify opportunities to enhance office environment, operational standards, and processes
- Partner with Office Lead and Social Committee to manage office budget related to events, supplies, and catering
- Partner with Office Lead to build and present monthly house meetings
- Partner with Events teams to facilitate localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
- Partner with cross-functional teams, including Leadership, IT/AV, P&C, Legal, Finance, and Security
- Assist local office leadership with ad hoc administrative tasks
- Act as Floor Warden for local Life Safety drills and events
- Respond to emergencies and urgent issues promptly and appropriately
- Coordinate with IT and P&C for new hire equipment setup and collection
- Partner with Real Estate on facilities and office footprint operations, including (but not limited to): Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.)
- Office moves and refurbishments
- Upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.)
- Perform other responsibilities as directed by the Workplace Manager
Requirements
- 2-3+ years of experience in workplace experience or workplace operations
- Ability to lift 20kg
- Strong organizational skills with great attention to detail
- Strong communication skills (verbal, written, and listening)
- Strong interpersonal skills; professional, friendly demeanor; desire to assist others and face challenges head on
- Strong time management, set priorities and meet timelines
- Hospitality mindset
- Collaborative teammate, Flexible, positive, upbeat attitude
- Proactive - Quick on your feet and an excellent multi-tasker
- Forward thinker, anticipating the needs of others
- Ability to balance multiple detailed tasks simultaneously and independently, and the ability to adapt to changing roles and priorities
- Proficiency with Mac or Windows operating system, Slack, and Google Suite apps
Benefits
- Work from (almost) anywhere; wherever you do your best work.
- Mental Health Well-being: 6 company paid therapy sessions, subscription to a meditation app, wellbeing speaker series and resources.
- Annual Health and Wellness Reimbursement.
- 1 floating day off per year to celebrate your birthday or another occasion of your choice!
- Company-wide weeks off each year: the whole team recharges (and returns without a pile-up of work!).
- Paid volunteer time.
- Monthly catered office events.
- Learning and Development opportunities.
Work Arrangement
Hybrid
Additional Information
- 9-month fixed-term maternity leave cover, with a potential extension to 12 months.
- The role is part time with 60% capacity (3 days per week) required to be in our Melbourne office (Monday, Tuesday and Thursday).
