Keller Executive Search is hiring an Office Administration Specialist

This is a position within our talent acquisition organization and not with one of its external partners. Excited to accelerate executive recruitment at a dynamic global firm influencing premier talent worldwide? Become part of our team and excel in a nimble, collaborative workspace as our dedicated Administrative Support Professional. In this role, you'll provide critical assistance to our executive search specialists, ensuring fluid operations and contributing to client achievements in high-stakes talent acquisition. If you're exploring administrative roles in New York with flexible remote options, this represents your opportunity to create substantial impact in talent acquisition administration. Key Responsibilities: - Coordinate executive scheduling, meeting arrangements, and travel logistics - Draft and refine correspondence, reports, and presentation materials - Manage documentation systems and organize project-related materials - Perform targeted research supporting candidate identification and client requirements - Provide comprehensive administrative support as needed - Engage professionally with clients and candidates - Facilitate company event, meeting, and workshop coordination Requirements: - Previous experience in administrative support roles - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - Superior organizational and multitasking capabilities - Outstanding written and verbal communication skills - Capability to handle sensitive information confidentially - Meticulous with precise documentation - Effective in individual and collaborative environments - Flexible within dynamic workplace scenarios Benefits: Compensation and Benefits (Upfront Highlights): - Competitive salary: $72,000–$88,000 annually (experience-dependent) - Comprehensive health coverage (medical, dental, vision) - 401(k) retirement savings plan with organizational matching - Comprehensive Paid Time Off including vacation, holidays, personal days - Paid Sick Leave - Substantial professional growth and skill development opportunities - Supportive, inclusive, diverse work culture emphasizing collaboration - Opportunity to create meaningful connections between exceptional talent and transformative roles Professional Growth: - Experience in rapidly expanding organizational environment - Potential for expanding responsibilities in executive recruitment - Hands-on learning in high-impact talent acquisition Company Culture: - Transparent management structure with direct leadership access - Friendly, collaborative U.S.-based team encouraging innovation - Open communication framework - Absence of bureaucratic constraints - Results-focused approach Why Join Our Organization: Global Reach and Impact: Engage with an international executive search firm offering worldwide perspectives and high-stakes talent acquisition driving business transformation. Career Acceleration: Thrive in a results-oriented environment with direct leadership access, enabling rapid professional development and clear advancement pathways. Collaborative and Inclusive Culture: Partner with a dynamic team celebrating diversity, fostering innovation, and connecting exceptional talent with life-changing opportunities. Work-Life Integration: Experience remote work flexibility within a supportive environment, making substantial contributions across global industries. Unmatched Professional Growth: Participate in diverse, impactful projects with a commitment to excellence and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy: Our organization is committed to providing equal employment opportunities, valuing diversity, and maintaining an inclusive workplace where all individuals are respected regardless of personal characteristics. We provide reasonable accommodations, comply with employment laws, prohibit workplace harassment, and maintain pay equity across all roles and locations. Note: This opportunity may be with our organization or an affiliated partner, with specific employer details revealed during the application process.