MSX International is hiring an Operations Coordinator to ensure the smooth and efficient execution of daily business activities. This role serves as the central point of coordination between departments, overseeing workflows, managing resources, and providing key support to the Operations team.
What You'll Do
- Coordinate daily operational tasks, projects, and schedules to ensure timely completion and adherence to organizational standards.
- Identify bottlenecks and propose solutions to optimize productivity and reduce costs.
- Act as the primary link between Operations and other departments like Sales, Finance, and HR to facilitate communication and resource allocation.
- Oversee operational resources, equipment, supplies, and inventory, ensuring adequate stock levels and proper maintenance.
- Assist with operational reports, dashboards, and metrics for management review.
- Maintain accurate and up-to-date documentation for all operational procedures, policies, and training materials.
- Assist in monitoring the operational budget, processing invoices, tracking expenses, and reconciling departmental financial records.
- Manage and utilize operational software and databases to input data, generate reports, and track key performance indicators (KPIs).
- Coordinate internal and external logistics, including scheduling shipments, managing vendor relationships, and tracking deliveries.
- Organize and schedule meetings, site visits, training sessions, and travel arrangements for the operations team.
What We're Looking For
- Bachelor’s degree in business administration, Operations Management, Logistics, or a related field (or equivalent practical experience).
- 3 years of proven experience in an operational, administrative, or coordination role.
- Proficiency in Microsoft Office Suite (Excel proficiency is a must).
- Experience with Monday.com, CRM software and the ability to download and use FTP sites.
Technical Stack
- Microsoft Office Suite
- Monday.com
- CRM software
- FTP sites
Team & Environment
You will be the central point of coordination between various departments, providing support to the Operations Manager/Team.
Work Mode
This role is a hybrid, home-based position.
MSX International is an Equal Employment Opportunity Employer committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veteran status, age, or any other characteristic protected by law.
