Scandinavian Building Services is hiring a Marketing and Proposal Specialist

Join Scandinavian Building Services, a company recognized as one of Canada’s Best Managed Companies, as our Marketing and Proposal Specialist. You will be responsible for creating and implementing marketing plans, managing our website and social media, and preparing compelling proposal documents. This role leverages AI tools to generate and analyze content, requiring strong project management and organizational skills.

What You'll Do

• Create and implement marketing plans and initiatives aimed at increasing brand recognition, customer interaction, and lead generation.
• Perform updates to the company website as required, ensuring all information is up to date, visually appealing, and in line with brand standards.
• Create and coordinate all company marketing and promotional materials, including those for other departments as required.
• Maintain and execute all marketing and sponsorship opportunities with existing and potential clients.
• Plan, create, and share new social media content that builds meaningful customer connections and increases brand awareness.
• Coordinate with a third-party social media vendor to ensure the organization’s social media presence is on brand and aligned with strategy.
• Communicate with online followers as required, responding to queries in a timely manner and monitoring customer reviews.
• Prepare all proposal documents, ensuring a consistent, grammatically correct, and visually appealing output.
• Use AI tools to generate first-draft proposal content, including executive summaries, project descriptions, and boilerplate sections.
• Leverage AI platforms to analyze RFP documents, extract key requirements, and support compliance tracking.
• Apply AI-assisted editing tools to improve clarity, grammar, tone, and consistency across proposal documents.

What We're Looking For

• A minimum of 5 years of progressive marketing and/or communications experience.
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines.
• Experience using AI-powered writing, research, or content-generation tools to support proposal development, marketing content, and document preparation.
• Ability to evaluate AI-generated content for accuracy, clarity, and alignment with organizational voice and brand standards.
• Strong understanding of prompt-crafting techniques to efficiently guide AI tools in producing high-quality drafts, summaries, and visual concepts.
• Ability to work well within a cross-functional team environment and diverse communities.
• Excellent customer service, communication and interpersonal skills.
• Demonstrate tenacity while striving for continuous improvement.
• Excellent organizational and time management skills.
• Ability to work independently with minimal oversight.

Nice to Have

• Post-secondary education in marketing, communications, or a related field.

Technical Stack

• AI-powered writing, research, or content-generation tools.
• AI platforms for analysis and tracking.
• AI-assisted editing tools.

Team & Environment

This role reports directly to the Vice President, Strategic Partnerships and contributes as part of our collaborative, family-first culture, affectionately known as the Scandi Family.

Benefits & Compensation

• Comprehensive medical and dental plan.
• Personal days off.
• Tuition reimbursement program.

Work Mode

This is a fully remote position.

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply.