Albert & Mackenzie is hiring a Legal Administrative Assistant

Albert & Mackenzie LLP is looking for a Legal Administrative Assistant to provide critical administrative support to approximately six Legal Assistants within our workers' compensation defense practice. You will coordinate document preparation and manage administrative tasks in a collaborative, high-performing environment.

What You'll Do

• Email and efax client correspondence and print documents to assigned partners.
• Prepare PDFs of letters with enclosures and assemble standard documentation.
• Place prepared documents into the file and perform FileNet checks to bring documents into the file.
• Assist with preparing Schedules of Records for Supplemental Reports and Trial Exhibits.
• Place and receive routine phone calls to EDD, doctor’s offices, and applicant’s Attorney’s offices.
• Log and route messages and perform other clerical duties as assigned.

What We're Looking For

• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability and strong proofreading, spelling, and grammar skills.
• Ability to interact effectively with the public, clients, and employees while maintaining confidentiality and using discretion.
• Highly organized, detail-oriented, and able to work well under pressure while juggling multiple tasks.
• Excellent verbal and written communication skills and pride in work product.
• Critical thinking skills and the ability to problem-solve.
• Ability to work collaboratively with attorneys and staff at all levels to achieve goals.

Nice to Have

• Experience with Case Management Software and EAMS.
• Prior experience as a Legal Secretary at a workers' compensation firm.

Technical Stack

• Microsoft Outlook
• Microsoft Word
• Adobe Acrobat
• Dropbox or other shared cloud storage
• Case Management Software
• EAMS

Team & Environment

You will directly support approximately six Legal Assistants within a collaborative and casual law firm environment.

Benefits & Compensation

• Compensation range: $22.00 – $26.00 per hour.
• 100% company-sponsored employee Medical, Vision, Short Term Disability, Long Term Disability, and Life insurance.
• 401k plan and paid time off.
• Optional voluntary dental and ancillary plans.
• Excellent work/life balance and discretionary bonus opportunities.

Work Mode

This position operates on a hybrid schedule, with offices located in Agoura Hills, CA; Anaheim, CA; Encino, CA; Ontario, CA; San Diego, CA; and Roseville, CA.

Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.