Responsibilities
- Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology and U.S. Environmental Protection Agency local representatives, HAB Chairperson, and HAB Executive Issues Committee.
- Work with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution.
- Final, detailed agendas should be provided 10 days prior to HAB committee and full Board meetings.
- Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers.
- Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator. The Facilitation Contractor shall provide DOE with a digital copy of the HAB Annual Report.
- Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and provide survey results to the Federal Coordinator.
- Maintain a HAB library per FACA guidelines. The HAB Library is a repository of HAB-related information maintained by The ProSidian Engagement Team. It is not a public information repository. ProSidian will organize and maintain the official required Federal Advisory Committee Act information repository. This library is subject to DOE inspection/oversight and records requirements.
- Monitor and assist in carrying out administrative procedures as developed by the Board to include attendance and conflict of interest policies, formulation and dissemination of policy advice and recommendations, and ground and operating rules. Seek clarification with the DOE HAB Coordinator(s) and HAB leadership on administrative and management procedures as necessary to avoid duplication with DOE staff.
Requirements
- Work to support requirements for FY21-004: Hanford Advisory Board (HAB) Facilitation Support
- Lead, oversee, and take responsibility for meeting schedules, agendas, and work plans
- Lead, oversee, and take responsibility for committee and board meeting agendas
- Lead, oversee, and take responsibility for communications with agency representatives
- Lead, oversee, and take responsibility for HAB annual reports
- Lead, oversee, and take responsibility for HAB/Public Involvement Survey
- Lead, oversee, and take responsibility for HAB library per FACA guidelines
- Lead, oversee, and take responsibility for monitoring and carrying out administrative procedures
Work Arrangement
Hybrid
Team
Structure: ProSidian Engagement Team works as part of the Engagement Team Cadre to provide Hanford Advisory Board (HAB) Facilitation Support and OBO The Department of Energy, Richland Operations Office.
Additional Information
- Role shall work remotely during COVID-19
- Travel/Report To Official Duty Station: 713 Jadwin Ave, Richland, WA 99352 for in-person meetings
- Services provided in accordance with the Federal Advisory Committee Act (FACA), the Environmental Management (EM) Charter and the HAB Operating Ground Rules
- Each of the six issue-based standing committees may meet up to twice per fiscal year quarter (i.e. around 24 total meetings per year) dependent on the required workload of the HAB
- Joint committee meetings may be held for cross-cutting topics
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