About the Role
This position provides support in managing grants and day-to-day operations, ensuring smooth project coordination and administrative follow-through within a structured office setting.
Responsibilities
- Assist in preparing and tracking grant applications and reports
- Coordinate internal documentation for funding initiatives
- Maintain accurate records of grant deadlines and deliverables
- Support communication between project teams and funding partners
- Organize and schedule meetings related to grant activities
- Monitor compliance with grant requirements and guidelines
- Track expenditures related to funded projects
- Prepare summaries and updates for leadership review
- Manage correspondence with external stakeholders
- Facilitate onboarding for new team members involved in grant work
- Maintain shared digital folders and databases
- Assist in drafting project proposals and budgets
- Follow up on submission confirmations and feedback
- Coordinate travel and logistics for project-related events
- Support evaluation efforts by compiling performance data
- Assist in organizing training sessions for staff
- Track progress against project milestones
- Help ensure adherence to internal workflows
- Respond to internal inquiries about grant status
- Assist with archiving completed project materials
- Participate in team check-ins and planning sessions
- Update tracking systems with real-time data
- Identify areas for process improvements
- Maintain confidentiality of sensitive information
- Contribute to cross-functional initiatives as needed
Compensation
Competitive salary based on experience
Work Arrangement
Hybrid, not remote eligible
Team
Collaborative team environment focused on operational efficiency and project execution
Application Instructions
- Submit a resume and cover letter outlining relevant experience
- Applications without a cover letter will not be considered
- Include contact information for two professional references
- Use the subject line: 'Grants & Operations Assistant Application'
- Only shortlisted candidates will be contacted
Physical Requirements
- Ability to sit for extended periods during work hours
- Occasional lifting of up to 15 pounds
- Regular use of computer and office equipment
- Mobility within office spaces and meeting rooms
- Attendance at in-person events and team gatherings
Not specified
