Washington University in St. Louis is hiring a Grant Specialist I (Remote) - Pediatrics Central Administration

Washington University in St. Louis is hiring a Grant Specialist I (Remote) for its Pediatrics Central Administration. This role provides essential pre-award support for pediatric research grants, ensuring the successful preparation and submission of research proposals. You'll collaborate closely with faculty and administrators to manage the grant lifecycle.

What You'll Do

• Perform pre-award duties for basic to moderately complex research grant proposals.
• Work directly with faculty and Principal Investigators (PIs) on proposal preparation and submission.
• Assist with budget development, analysis, and justification; gather information for protocols and non-technical components.
• Serve as a liaison between the Department Chair, Faculty, and Department Administrators.
• Coordinate proposal submissions, prepare budgets with the PI, and obtain pricing quotes.
• Ensure accurate regulatory compliance by compiling data from various sources.
• Compile and submit the entire grant package according to university and agency guidelines.
• Review agency forms and prepare submission checklists for the PI.
• Enter grant budgeting documents online as required.
• Obtain necessary PI and institutional signatures for proposals.
• Initiate subaward setup through the SUBS system and hand off documents to Post-Award staff.
• Coordinate with Post-Award staff and OSRS for timely contract implementation.
• Provide internal notice of award documents, noting special terms and committed effort.
• Monitor and assist with submitting annual agency progress reports like RPPRs.
• Collaborate with Post-Award staff on revised budgets.
• Coordinate responses to internal and external requests for grant-related information.
• Enter and maintain an online database tracking grant submissions, awards, and rejections.
• May assist with post-award activities such as year-end processes, fund management, and approving purchasing documents.
• Perform other duties and special projects as assigned.

What We're Looking For

• A Bachelor’s degree or a combination of education and experience that substitutes for the minimum education.
• 1 year of relevant experience.

Nice to Have

• Knowledge of Research Management System (RMS), SUBS System, and agency grant guidelines.
• Experience with accounting and computerized accounting systems.
• Proficiency in Adobe Acrobat.
• Strong analytical thinking and computer literacy.
• Excellent deadline management skills.
• Experience in grant administration and grant application processes.
• Strong interpersonal, oral, and written communication skills.
• Ability to learn new technologies and maintain composure under pressure.
• Proficiency in Microsoft Office, especially Microsoft Excel.
• Familiarity with Workday Software.

Benefits & Compensation

• Compensation: $25.47 - $39.49 per hour.
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness programs including challenges, health screenings, mental health resources, mindfulness programs, EAP, financial resources, and access to dietitians.
• 4 weeks of caregiver leave.
• Family care resources.
• Tuition coverage for employee and family, including 100% dependent undergraduate tuition at WashU and 40% elsewhere after seven years.

Work Mode

This is a fully remote position.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. The university is dedicated to building an inclusive community that fosters respect for all.