Allianz is looking for a Facility Officer to ensure the professional operations of our reception and provide comprehensive administrative and organizational support across the company. You will be responsible for managing our facilities, equipment, and office supply needs.

What You'll Do

Ensure the professional operation of the company reception, welcoming and registering visitors, and organizing meeting spaces.
Provide internal administrative support, including organizing business trips, booking accommodation, and arranging meetings and internal events.
Secure company needs in space management, equipment, office supplies, and maintenance, communicating with building management and suppliers.
Monitor departmental needs for equipment and order office supplies, refreshments, and other operational services.
Participate in supplier tenders and collaborate with Finance and Procurement on contracts, orders, and invoices.
Collaborate on the management and registration of company assets, including inventory records.
Manage the company vehicle fleet, including parking reservations, vehicle checks, and maintaining documentation like logbooks.
Maintain and archive basic company documentation and communicate with external entities and institutions.
Manage the order and contract system in ARIBA (SAP), processing orders and corporate invoices.
Handle daily administrative activities such as processing mail, telephone communication, and electronic document registration.
Collaborate with HR, Finance, and Procurement on creating and revising internal procedures and directives.
Ensure the correct setup and smooth running of operational processes supporting all company teams.
Support the Operations Country Manager.
Substitute for colleagues in other administrative activities within the operations department as needed.

What We're Looking For

Proven experience in facility management, office administration, or a similar operational support role.
Strong organizational and coordination skills with the ability to manage multiple priorities.
Excellent communication skills for interacting with visitors, internal teams, and external suppliers.
Experience with administrative systems and processes.
Ability to collaborate effectively with departments like HR, Finance, and Procurement.
Proactive approach to identifying and securing facility and operational needs.
Discretion and professionalism in handling company documentation and assets.

Technical Stack

ARIBA (SAP) for order and contract management.

Team & Environment

You will be part of the Operations department, collaborating closely with HR, Finance, and Procurement, and reporting directly to the Operations Country Manager.

Allianz is an equal opportunity employer.