Hire Overseas is hiring an Executive Virtual Assistant (Healthcare AI) to work directly with the founder of a fast-moving health-tech company. This role blends executive support, operations, research, and strategic execution to bring structure to high-level vision and turn direction into clear, actionable plans.
What You'll Do
- Manage calendars, meetings, follow-ups, and communication across multiple workstreams.
- Transform voice notes, high-level ideas, and rapid updates into structured action plans.
- Keep priorities aligned, deadlines clear, and decisions documented.
- Serve as a strategic sounding board by synthesizing information quickly.
- Build lightweight systems and workflows around recurring tasks.
- Anticipate operational gaps and proactively solve them before they become issues.
- Support internal hiring coordination, vendor communication, and cross-team follow-up.
- Maintain clarity across tools, documents, and ongoing workstreams.
- Conduct fast, thorough research on health-tech, automation tools, competitors, or workflows.
- Summarize research insights into concise briefs the founder can act on immediately.
- Support data gathering for internal metrics, experiments, and process audits.
- Own small to medium projects from planning to execution.
- Coordinate with contractors, partners, and internal teams to drive tasks to completion.
- Track commitments, outcomes, and dependencies across projects.
- Ensure projects stay unblocked and moving even in ambiguous situations.
What We're Looking For
- 3 or more years of experience as an EA, operations associate, or in a Chief of Staff-adjacent role.
- Strong analytical thinking; able to break down problems without needing detailed steps.
- High ownership mindset and bias toward action.
- Ability to operate independently with minimal oversight.
- Excellent communication and synthesis skills.
- Strong organization across digital tools (Notion, Sheets, task managers, etc.).
- Comfortable working in a high-change, startup-paced environment.
Nice to Have
- Experience in health-tech, AI tools, or early-stage startups.
- Background supporting founders or executives.
- Ability to build simple processes and workflows from scratch.
Team & Environment
You will work directly with the founder, reporting directly to them. This is a fast-moving health-tech company offering exposure to AI, healthcare operations, and startup systems building.
Benefits & Compensation
- Up to 14 days of Paid Time Off annually (starting Day 1).
- Observance of Holidays (based on your location).
- 100% remote setup.
- Paid in USD (bi-monthly: every 15th and 30th).
Work Mode
This is a 100% remote position open to global candidates.
Hire Overseas is an equal opportunity employer.
