We are looking for an Executive Office Manager to join Wolters Kluwer. In this role, you will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager of CCH Tagetik. You will act as a trusted advisor, combining operational leadership with strategic oversight to ensure seamless management of the EVP's agenda and foster alignment across priorities.
What You'll Do
- Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
- Prepare agendas, briefing materials, and presentations for internal and external meetings.
- Handle confidential information with discretion and professionalism.
- Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
- Drive cross-functional projects, monitor progress, and escalate risks or delays.
- Provide data-driven insights and recommendations to support executive decision-making.
- Draft executive-level communications, reports, and presentations for internal and external stakeholders.
- Ensure leadership meetings are structured, outcomes are documented, and follow-ups are tracked.
- Lead, mentor, and develop a team of 5 administrative professionals.
- Allocate tasks, monitor performance, and foster a collaborative, high-performing environment.
- Oversee scheduling and logistics for leadership and key stakeholders.
- Ensure timely execution of administrative deliverables across departments.
- Manage budgets and resources for administrative functions.
What We're Looking For
- Proven experience in administrative management and executive support for senior leaders.
- Experience in strategic coordination or Chief of Staff responsibilities.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite and collaboration tools like Teams and SharePoint.
- Ability to work in a hybrid environment and collaborate across global teams.
Nice to Have
- Italian language skills would be highly appreciated.
Technical Stack
- Microsoft Office Suite
- Microsoft Teams
- SharePoint
Team & Environment
You will lead a team of 5 administrative professionals and provide direct support to the EVP & General Manager of CCH Tagetik.
Work Mode
This is a hybrid role. The position is open to candidates based in Lucca, Milan, Barcelona, or London.
Wolters Kluwer is an equal opportunity employer.
